Executive Assistant To The Ceo| Legal-Tech Startup | Remote

Atomic Hr; León; A distancia; MXN 820.000 - 1.366.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

15 days PTO

Fully remote (LATAM)

US time overlap

High-trust founder

Direct impact on operations

Descripción de la vacante

Atomic HR is seeking an Executive Assistant to support the CEO across business and personal logistics in a fast-moving legal-tech startup. You will anticipate needs, juggle priorities, and draft 2-3 response options with recommendations to keep communications proactive.

You’ll manage the CEO’s inbox, calendar across time zones, travel end-to-end, conference prep, vendor liaison, and special projects using AI tools to drive efficiency while maintaining airtight discretion.

Formación

• Proven experience as an Executive Assistant or similar role with strong tech savviness.
• Ability to anticipate needs and draft proactive responses with multiple options.

Responsabilidades

• Own the CEO's inbox: triage, prioritize, draft responses with options.
• Manage calendar across multiple time zones and resolve conflicts.
• End-to-end travel logistics: flights, hotels, cars, and rebooking.
• Lead conference prep: logistics, booth setup, shipping, and bookings for CEO and companions (10–12/year).
• Handle outbound logistics with vendors and organizers (not client-facing).
• Act as liaison between CEO and internal/external stakeholders with discretion.

Conocimientos

Inbox management

Calendar coordination

Travel planning

AI-enabled problem solving

Vendors & logistics liaison

Professional communication

Herramientas

Google Workspace

Notion

Calendly

Descripción del empleo

Overview

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

Your Role

This is a wide-ranging Executive Assistant seat supporting the CEO across both business and personal logistics. The company needs someone who anticipates what's coming, juggles competing priorities without dropping the ball, and takes things off the CEO's plate before they become urgent — not after. The CEO wants a thinking partner, not just a task-taker: someone who sees an email and drafts the reply (with 2-3 options and a recommendation) rather than asking how to respond.

You’ll:

• Own the CEO's inbox — triage, prioritize, draft responses, and make sure what matters gets answered on time; clear out the rest so it's not taking up headspace




• Run the calendar with sharp attention to time zones — schedule meetings, resolve conflicts, and keep it moving without constant check-ins




• Handle all travel end-to-end — flights, hotels, cars, points/rewards optimization, and fast rebooking when plans change




• Own conference prep and logistics start to finish — coordination with organizers, booth/furniture rentals, shipping and materials, and flights/hotels for the CEO and travel companions (roughly 10-12 conferences a year, clustered Sept-Oct and early in the year)




• Handle outbound logistics calls — vendors, hotels, airlines, conference organizers (not client-facing calls with the company's law firm customers)




• Act as the liaison between the CEO and internal/external stakeholders (vendors, partners, the household manager for in-person needs), keeping communication timely, professional, and diplomatic




• Take on business admin (purchasing, record-keeping) and personal/household logistics (scheduling car service, appointments, coordinating with the household manager) so both sides of the CEO's life stay covered




• Spot repetitive work and help automate or systematize it rather than just repeating it each time




• Step into special projects and research as they come up — using AI tools to investigate and come back with findings and a recommendation, not just questions




• Handle confidential information with airtight discretion

You Bring:

• Proven experience as an Executive Assistant, or strong related experience paired with sharp tech-savviness — skills and adaptability matter more than years in the EA title specifically




• Real travel-planning chops — comfortable with airlines, hotels, points/rewards programs, and complex itineraries




• Sharp organizational and time-management skills with genuine attention to detail (time zone accuracy is non-negotiable)




• A proactive, flexible mindset — you spot what's needed, propose a solution, and handle it before it's urgent, rather than just categorizing or flagging it




• Comfort using AI tools to research and solve new problems independently




• Strong written and verbal communication, with a diplomatic, professional tone for external-facing interactions




• Comfort with modern productivity and project management tools (Google Workspace and similar)

What’s Offered:

• Competitive compensation based on experience and 15 days PTO




• Full-time role with US Time overlap




• 100% remote (LATAM-based candidates)




• High-trust partnership with a high-performing founder




• Direct impact on executive performance and company operations

Interview Process:

• Intro Chat (Atomic HR) – 20-minute conversation on fit and experience




• Targeted Assessment – Focused on real EA scenarios, Notion, and AI usage




• Final Interview – Conversation with the CEO