Executive Assistant to Biosimilar Leadership – Hybrid

MX16 (FCRS = MX016) Sandoz S.A. de C.V.; Ciudad de México; Híbrido; MXN 290.000 - 424.000; Jornada completa

Descripción de la vacante

Sandoz S.A. de C.V. in Mexico City seeks an Administrative Assistant to partner with the Biosimilar Leadership Team, delivering high-quality calendars, travel planning, expense processing, and day-to-day operations.

The role requires strong organization, attention to detail, discretion, and the ability to coordinate across time zones in a fast-paced, global environment. Hybrid work in Mexico City is expected.

Formación

• High school diploma or equivalent; associate degree or relevant post-secondary education is a plus.

Responsabilidades

• Provide comprehensive administrative support to the biosimilar leadership team, including calendar management, meeting coordination, travel planning, expense reporting, and day-to-day administrative support.
• Manage and process expense reports for three sales leaders, ensuring timely submission, accurate documentation, and compliance with company policies.
• Coordinate complex domestic and international travel arrangements, including itineraries, travel changes, visa or documentation requirements, and travel-related logistics.
• Proactively manage executive calendars, balancing competing priorities, resolving scheduling conflicts, and coordinating across multiple time zones and stakeholders.
• Organize and support leadership meetings, team meetings, workshops, town halls, and off-site events, including agendas, logistics, meeting materials, catering, and virtual meeting support.
• Monitor and track follow-up actions resulting from meetings, helping ensure timely completion of commitments and action items.
• Support administrative business processes, including confidentiality agreements (CDAs), purchase orders, LEAH-related requests, and other operational documentation as needed.
• Prepare, edit, format, and distribute presentations, reports, correspondence, spreadsheets, and other business materials with a high degree of accuracy and professionalism.
• Maintain organized electronic records, shared team resources, distribution lists, and departmental documentation.
• Serve as a professional point of contact for internal and external stakeholders while maintaining the highest level of confidentiality and discretion.
• Anticipate administrative needs, proactively identify solutions, and help optimize the effectiveness and productivity of supported leaders.
• Contribute to a positive team culture by supporting collaboration, communication, and operational excellence across the Biosimilar organization.

Conocimientos

Organizational skills

Calendar management

Meeting coordination

Travel planning

Expense reporting

Communication

Discretion

Microsoft 365

Educación

High school diploma or equivalent

Associate degree or relevant post-secondary education

Herramientas

Microsoft Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Descripción del empleo

Sandoz S.A. de C.V. in Mexico City seeks an Administrative Assistant to partner with the Biosimilar Leadership Team, delivering high-quality calendars, travel planning, expense processing, and day-to-day operations.

The role requires strong organization, attention to detail, discretion, and the ability to coordinate across time zones in a fast-paced, global environment. Hybrid work in Mexico City is expected.