Document Control Specialist

Siemens Energy; Santiago de Querétaro; On-site; MXN 350,000 - 640,000; Full time

Benefits offered by this job

Health and wellness benefits

Paid time off

Parental leave

Savings fund

Job summary

Siemens Energy is seeking a Document Quality Specialist to uphold QMS documentation across North America, ensuring accuracy and compliance. You will partner with Operations, EHS, Training, Engineering, Service, and Quality to develop, improve, and maintain procedures, forms, and templates that support operational excellence.

You will steward document quality, align with ISO standards, and enable safe, efficient, and compliant documentation for the organization.

Qualifications

• Bachelor's degree in Business, Quality Management or related field.
• 3–5+ years in document control, technical writing, quality systems, or related discipline.
• Experience in ISO-certified environments (ISO 9001 preferred; ISO 14001/45001 a plus).
• Strong written English, editing, formatting, and communication with attention to detail.

Responsibilities

• Develop, maintain, and manage controlled documents (procedures, work instructions, forms, templates, manuals).
• Lead standardization across departments for consistency in format, terminology, and version control.
• Support ISO 9001/14001/45001 compliance and internal quality standards.
• Administer document control processes, audits, and retention requirements.
• Identify gaps, drive corrective actions, and prepare audit-ready documentation.

Skills

English fluency

Writing & editing

Attention to detail

Organizational skills

Project management

Education

Bachelor's degree in Business/Quality Management or related

Tools

SharePoint

Visio

Microsoft Office

Job description

Siemens Energy and Siemens Gamesa are becoming Omterra. "We energize society" by supporting our customers to make the transition to a more sustainable world, based on innovative technologies and our ability to turn ideas into reality. With nearly 100,000 employees around the world, we shape the energy systems of today and tomorrow.

As a Document Quality Specialist, you will play a critical role in establishing and maintaining the foundation of our Quality Management System (QMS) through effective documentation governance, standardization, and compliance. Your day will involve partnering with subject matter experts across Operations, EHS, Training, Engineering, Service, and Quality to develop, improve, and maintain business processes, procedures, work instructions, forms, and templates that support operational excellence.

You will serve as the steward of document quality and consistency, ensuring documentation aligns with ISO standards, regulatory requirements, and organizational best practices. Through your efforts, employees across North America will have access to accurate, compliant, and user-friendly documentation that drives safety, quality, efficiency, and continuous improvement.

How You’ll Make an Impact

• Develop, maintain, and manage controlled documents, including procedures, work instructions, policies, process maps, forms, templates, and quality manuals.
• Lead document standardization efforts across departments to ensure consistency in format, structure, terminology, version control, and approval workflows and collaborate with subject matter experts to capture business processes and translate complex operational requirements into clear, concise, and effective documentation.
• Support the development and implementation of the North America Quality Management System (QMS) framework. Ensure documentation complies with ISO 9001, ISO 14001, ISO 45001, customer requirements, and internal quality standards.
• Administer document control processes, including document review cycles, approval routing, revision tracking, retention schedules, and archival requirements. Conduct periodic document audits to verify accuracy, relevance, and compliance.
• Identify documentation gaps, redundancies, and improvement opportunities and drive corrective actions. Support internal and external audits by ensuring documentation is current, complete, and audit ready. Create and maintain documentation metrics, dashboards, and reports to monitor document compliance and effectiveness.
• Assist in digital transformation initiatives involving document management systems, workflow tools, process automation, and AI-enabled documentation solutions.

A Snapshot of Your Day

As a Document Quality Specialist, you will play a critical role in establishing and maintaining the foundation of our Quality Management System (QMS) through effective documentation governance, standardization, and compliance. Your day will involve partnering with subject matter experts across Operations, EHS, Training, Engineering, Service, and Quality to develop, improve, and maintain business processes, procedures, work instructions, forms, and templates that support operational excellence.

You will serve as the steward of document quality and consistency, ensuring documentation aligns with ISO standards, regulatory requirements, and organizational best practices. Through your efforts, employees across North America will have access to accurate, compliant, and user-friendly documentation that drives safety, quality, efficiency, and continuous improvement.

How You’ll Make an Impact

• Develop, maintain, and manage controlled documents, including procedures, work instructions, policies, process maps, forms, templates, and quality manuals.
• Lead document standardization efforts across departments to ensure consistency in format, structure, terminology, version control, and approval workflows and collaborate with subject matter experts to capture business processes and translate complex operational requirements into clear, concise, and effective documentation.
• Support the development and implementation of the North America Quality Management System (QMS) framework. Ensure documentation complies with ISO 9001, ISO 14001, ISO 45001, customer requirements, and internal quality standards.
• Administer document control processes, including document review cycles, approval routing, revision tracking, retention schedules, and archival requirements. Conduct periodic document audits to verify accuracy, relevance, and compliance.
• Identify documentation gaps, redundancies, and improvement opportunities and drive corrective actions. Support internal and external audits by ensuring documentation is current, complete, and audit ready. Create and maintain documentation metrics, dashboards, and reports to monitor document compliance and effectiveness.
• Assist in digital transformation initiatives involving document management systems, workflow tools, process automation, and AI-enabled documentation solutions.

What You Bring

• Bachelor's degree in Business, Quality Management or a related field.
• 3-5+ years of experience in document control, technical writing, quality systems, process management, compliance, or related discipline.
• Experience working within ISO-certified environments (ISO 9001 preferred; ISO 14001 and ISO 45001 a plus). Strong understanding of Quality Management Systems (QMS) and document control principles. Experience developing SOPs, work instructions, business procedures, process maps, and controlled documentation.
• Expert-level English proficiency. Excellent writing, editing, formatting, and communication skills with exceptional attention to detail.
• Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously.
• Proficiency in Microsoft Office Suite, SharePoint, Visio, and document management systems.

About the Team

Our Grid Technology division enables a reliable, sustainable, and digital grid. The power grid is the backbone of the energy transition. Siemens Energy offers a leading portfolio and solutions in HVDC transmission, grid stabilization and storage, high voltage switchgears and transformers, and digital grid technology.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. We meet the growing energy demand across 90+ countries while ensuring our climate is protected. With ~100,000 dedicated employees, we not only generate electricity for over 16% of the global community, but we’re also using our technology to help protect people and the environment.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Our Commitment to Diversity

• Career growth and development opportunities
• Company paid Health and wellness benefits
• Paid Time Off and paid holidays
• Savings Fund
• Parental leave and family building benefits