Administrative Assistant, Mexico - CHVAC.

Carrier; Santa Catarina; Remote; MXN 223,000 - 357,000; Full time

Job summary

Carrier is seeking an Administrative Assistant at our Santa Catarina site to deliver comprehensive administrative support, coordinate site operations, manage budgets and vendor activities, and partner with leadership to drive efficient processes.

The role requires ensuring compliance, handling reports, and coordinating facilities with external providers to support safety and operations. Strong communication and organizational skills are essential for success.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 5+ years of experience in administrative services, office management, operations support, or similar functions.
• Experience managing administrative processes, including purchase orders, supplier management, and vendor payments.
• Experience with budget tracking, expense management, and budget planning activities.
• Knowledge of facilities management and basic understanding of workplace safety and EHS requirements.
• Strong communication and interpersonal skills with experience interacting directly with senior leaders and directors.
• Experience managing reports, records, and operational metrics.
• Proficiency in Microsoft Office applications, including advanced Excel skills.
• Intermediate to advanced English proficiency.
• Strong organizational skills with the ability to manage multiple projects and priorities simultaneously.

Responsibilities

• Coordinate and perform a broad range of administrative services to support organizational and site operations.
• Prepare reports, presentations, communications, manuals, and other documentation required by management.
• Supervising the day-to-day application of organizational policies and procedures to ensure compliance and operational effectiveness.
• Managing administrative processes including purchase orders, vendor onboarding, supplier payments, and related documentation.
• Monitoring site expenses, supporting budget preparation, and tracking budget performance against targets.
• Coordinating facilities management activities through third-party providers, ensuring appropriate support for safety, EHS, and workplace-related matters.
• Planning and coordinating employee engagement, community involvement, and corporate social responsibility events.
• Supporting site communications, including announcements, reminders, emergency notifications, and employee updates.
• Maintaining and reporting site headcount metrics and operational indicators.
• Driving efficiency and continuous improvement projects to enhance administrative processes and site operations.
• Reviewing records management and data entry processes to ensure data accuracy and compliance.
• Building strong relationships with site leadership and providing direct support to directors and senior stakeholders.
• Providing support outside regular business hours when needed to address urgent site matters and business priorities.

Skills

Budget tracking

Communication

Organization

Multi-tasking

Vendor management

Procurement support

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Excel

Canva

Job description

## Administrative Assistant, Mexico - CHVAC.Apply: Onsite: LOC5002: Plant B, Carretera Villa de Garcia km 1.3, Santa Catarina, NLE, 66350, Mexico: Full time: Posted Today: 30220541**About Carrier**Carrier Global Corporation, global leader in intelligent climate and energy solutions, is committed to creating innovations that bring comfort, safety and sustainability to life. Through cutting-edge advancements in climate solutions such as temperature control, air quality and transportation, we improve lives, empower critical industries and ensure the safe transport of food, life-saving medicines and more. Since inventing modern air conditioning in 1902, we lead with purpose: enhancing the lives we live and the world we share. We continue to lead because of our world-class, inclusive workforce that puts the customer at the center of everything we do. For more information, visit corporate.carrier.com or follow Carrier on social media at @Carrier.**About the Role**We are seeking an **Administrative Assistant** to provide comprehensive administrative support and coordinate key site operations. In this role, you will oversee administrative processes, manage budgets and vendor activities, support facilities and employee engagement initiatives, and serve as a trusted partner to site leadership. You will play a critical role in ensuring efficient operations, effective communication, and a positive employee experience while driving continuous improvement initiatives across the site.**Key Responsibilities**As an **Administrative Assistant**, you'll be responsible for:* Coordinating and performing a broad range of administrative services to support organizational and site operations.* Preparing reports, presentations, communications, manuals, and other documentation required by management.* Supervising the day-to-day application of organizational policies and procedures to ensure compliance and operational effectiveness.* Managing administrative processes including purchase orders, vendor onboarding, supplier payments, and related documentation.* Monitoring site expenses, supporting budget preparation, and tracking budget performance against targets.* Coordinating facilities management activities through third-party providers, ensuring appropriate support for safety, EHS, and workplace-related matters.* Planning and coordinating employee engagement, community involvement, and corporate social responsibility events.* Supporting site communications, including announcements, reminders, emergency notifications, and employee updates.* Maintaining and reporting site headcount metrics and operational indicators.* Driving efficiency and continuous improvement projects to enhance administrative processes and site operations.* Reviewing records management and data entry processes to ensure data accuracy and compliance.* Building strong relationships with site leadership and providing direct support to directors and senior stakeholders.* Providing support outside regular business hours when needed to address urgent site matters and business priorities.**Requirements**We are looking for people who are proactive, organized, customer-focused, and capable of managing multiple priorities in a dynamic environment. If this is you, get in touch.**As a minimum you must have:*** Bachelor’s degree or equivalent combination of education and experience.* Minimum of 5 years of relevant experience in administrative services, office management, operations support, or similar functions.* Experience managing administrative processes, including purchase orders, supplier management, and vendor payments.* Experience with budget tracking, expense management, and budget planning activities.* Knowledge of facilities management and basic understanding of workplace safety and EHS requirements.* Strong communication and interpersonal skills with experience interacting directly with senior leaders and directors.* Experience managing reports, records, and operational metrics.* Proficiency in Microsoft Office applications, including advanced Excel skills.* Intermediate to advanced English proficiency.* Strong organizational skills with the ability to manage multiple projects and priorities simultaneously.**Although Not Necessary, It Would Be Nice If You Have:*** Experience coordinating employee engagement, community outreach, or corporate social responsibility programs.* Experience using Canva to create internal communications and visual materials.* Experience supporting site-wide communications or emergency response communications.* Knowledge of continuous improvement methodologies and process optimization initiatives.**Benefits**We offer a competitive total rewards package that may include other benefits and well-being programs. Offerings vary by role and location and are designed to support employees’ health, security, and success. If you require a reasonable accommodation to complete the application process, participate in an interview, or otherwise engage in the hiring process, please contact us at [e-mail]. We will make every effort to meet your needs in accordance with applicable laws.****Carrier is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.****