Administrative Assistant

Capital One Group; Ciudad de México; Presencial; MXN 180.000 - 260.000; Jornada completa

Descripción de la vacante

Capital One is seeking an exceptionally bright Administrative Support Assistant III to support 4 to 6 executives in a fast-paced, tech-savvy environment in Mexico City. You will manage complex schedules, travel arrangements, expense reports, and communications while partnering with multiple executives across a growing Mexico City Tech Hub.

The role requires strong problem-solving, adaptability, and the ability to handle multiple priorities.

Formación

• Intermediate-Advanced English fluency.
• Bachelor's Degree in a relevant field.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Responsabilidades

• Managing daily calendars for multiple executives, adjusting schedules as needed.
• Arrange and reserve conference rooms, catering, AV for meetings.
• Coordinate travel arrangements and create expense reports.
• Drive team activities and events and manage supplies.
• Prepare professional business communications (memos, letters, emails).
• Build and maintain relationships with executives and staff.
• General administrative duties including mail distribution and ad-hoc projects.
• Promote a fun, team-oriented work environment.

Conocimientos

English fluency

MS Office

Calendar management

Travel coordination

Executive support

Educación

Bachelor's Degree

Herramientas

Microsoft Office Suite

Google Workspace

Descripción del empleo

WeWork Reforma Latino (97001), Mexico, Ciudad de Mexico, Ciudad de Mexico Administrative Assistant Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech savvy environment. You will partner with multiple executives across a new and growing Mexico City Tech Hub organization to handle administrative tasks, freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team. In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives’ complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes


• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences


• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems


• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)


• Prepare professional business communication documents including memos, letters, and emails


• Build and maintain good business relationships with executives and administrative staff across the organizations


• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events


• Promote a fun and team-oriented work environment

Basic Qualifications

• Intermediate-Advanced English fluency


• Bachelor's Degree


• At least 2 years of Administrative experience


• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Preferred Qualifications

• At least 5 years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment


• At least 3 years of calendar management supporting multiple executives


• At least 1 year of meeting and event planning experience


• Experience setting up video conference and Zoom/Skype technology for meeting user


• Experience planning ahead and managing time effectively


• Excellent written and verbal communications


• Excellent organizational skills

At Capital One, we respect individual differences in culture, religion, and ethnicity. Likewise, we promote equal opportunities and development for all personnel. In the hiring process, we seek to provide equal employment opportunities to candidates, regardless of race, color, religion, gender, sexual orientation, marital or civil status, national origin, disability, or any other situation protected by federal, state, or local laws.

Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site. Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe, any position posted in the Philippines is for Capital One Service Corp (COPSSC), and any position posted in Mexico is for Capital One Technology Labs Mexico. At Capital One, we're building a leading information-based technology company. Still founder-led by Chairman and Chief Executive Officer Richard Fairbank, Capital One is on a mission to help our customers succeed by bringing ingenuity, simplicity, and humanity to banking. We measure our efforts by the success our customers enjoy and the advocacy they exhibit.