Administrative & Accounting Assistant

IML Containers/Labels North America Inc.; Santiago de Querétaro; On-site; MXN 180,000 - 300,000; Full time

Job summary

GEST MEX 2022 is seeking an experienced Administrative & Accounting Assistant to support daily administrative, accounting and personnel activities for our Querétaro manufacturing operation. The role collaborates with the Plant Manager, local accounting partners, the Canadian accounting team and Group finance.

The ideal candidate is hands-on, reliable, well organized, and comfortable in an international environment with a growing operation.

Qualifications

• Bachelor's degree in Administration, Accounting, Finance or related field.
• 4 to 8 years of relevant professional experience.
• Experience in administration, accounting support, payroll preparation or similar role.
• Good understanding of basic accounting principles and bank reconciliations.
• Strong organizational skills and attention to detail.
• Ability to manage several priorities independently.
• Proficient with Microsoft Office, especially Excel.
• Experience with ERP or accounting systems is an advantage.

Responsibilities

• Prepare payroll information and payroll inputs.
• Manage general plant administration and administrative documentation.
• Support personnel administration, excluding salary and compensation decisions.
• Maintain employee records and administrative HR documentation.
• Coordinate minor purchases, office supplies and low‑value operational purchases.
• Manage reception activities, visitors, incoming calls and general correspondence.
• Support supplier documentation and administrative follow‑up.
• Perform bank reconciliations and maintain supporting documentation.
• Prepare accounting information and documentation for monthly closing.
• Organize invoices, expenses, supporting documents and accounting records.
• Coordinate accounting information with the Canadian accounting team and Group Finance.
• Support local accountants and provide information required for accounting and tax compliance.
• Follow up on payments, administrative processes and supporting documentation.
• Assist the Plant Manager with general administrative activities as required.

Skills

Organization

Attention to detail

Communication

Proactive

Independent work

teamwork and collaboration

Education

Bachelor's degree in Administration, Accounting, Finance or related field

Tools

MS Office / Excel

ERP / accounting systems

Job description

Administrative & Accounting Assistant

Location: El Marqués, Querétaro, Mexico

Company: GEST MEX 2022

Department: Administration / Finance

Reports to: Plant Manager

About the Role

GEST MEX 2022 is looking for an experienced and highly organized Administrative & Accounting Assistant to support the day-to-day administrative, accounting and personnel activities of our manufacturing operation in Querétaro.

This position will work closely with the Plant Manager, the local accounting partners, the Canadian accounting team and Group corporate functions.

The ideal candidate is hands‑on, reliable, well organized and comfortable working in an international environment and in a growing manufacturing operation.

Main Responsibilities

• Prepare payroll information and payroll inputs
• Manage general plant administration and administrative documentation
• Support personnel administration, excluding salary and compensation decisions
• Maintain employee records and administrative HR documentation
• Coordinate minor purchases, office supplies and low‑value operational purchases
• Manage reception activities, visitors, incoming calls and general correspondence
• Support supplier documentation and administrative follow‑up
• Perform bank reconciliations and maintain supporting documentation
• Prepare accounting information and documentation for monthly closing
• Organize invoices, expenses, supporting documents and accounting records
• Coordinate accounting information with the Canadian accounting team and Group Finance
• Support local accountants and provide information required for accounting and tax compliance
• Follow up on payments, administrative processes and supporting documentation
• Assist the Plant Manager with general administrative activities as required

Qualifications

• Bachelor's degree in Administration, Accounting, Finance or a related field
• 4 to 8 years of relevant professional experience
• Previous experience in administration, accounting support, payroll preparation or a similar role
• Good understanding of basic accounting principles and bank reconciliations
• Strong organizational skills and attention to detail
• Ability to manage several priorities independently
• Good command of Microsoft Office, particularly Excel
• Experience with ERP or accounting systems is an advantage

Languages

• English: mandatory – professional working proficiency
• Spanish: fluent
• French: a plus

Profile

We are looking for someone who is:

• Structured and detail‑oriented
• Proactive and hands‑on
• Trustworthy and discreet when handling confidential information
• Comfortable working independently
• Able to communicate effectively with local and international teams
• Flexible and comfortable in a growing and evolving manufacturing environment

What We Offer

• Permanent position in a growing international manufacturing company
• Direct exposure to plant management and international finance teams
• Opportunity to participate in the development of a new manufacturing operation in Mexico
• Competitive salary and benefits package