Accounts Payable Analyst

Mars, Incorporated and its Affiliates; Santiago de Querétaro; Presencial; MXN 180.000 - 300.000; Jornada completa

Descripción de la vacante

Mars, Incorporated and its Affiliates is seeking an Accounts Payable Analyst to manage vendor invoices, ensure accurate 3-way matching, and oversee payment execution in a compliant, timely manner.

Responsibilities include AP accruals, month-end close support, and maintaining strong vendor relations. Requires ERP experience, advanced Excel, and attention to detail.

Formación

• Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent operational experience.
• 2–5 years of progressive accounts payable or finance operations experience.
• Proficiency in ERP systems (e.g., SAP, Oracle, One-Nav, Microsoft Dynamics)
• Advanced MS Excel skills (e.g., VLOOKUP, Pivot Tables, data analysis)
• Familiarity with AP Automation and OCR invoice scanning tools
• Strong analytical, investigative, and problem-solving skills
• Exceptional attention to detail and accuracy
• Excellent cross-functional communication and relationship-building abilities

Responsabilidades

• Receive, verify, and route incoming vendor invoices
• Execute 3-way matching of PO, receiving report, and invoice prior to payment
• Code invoices to GL accounts, cost centers, and tax categories
• Prepare and schedule weekly/monthly payment runs (ACH, wire, check, or virtual card)
• Verify that payments adhere to delegation of authority matrices
• Manage payment terms to optimize working capital and early-payment discounts
• Act as the primary contact for internal stakeholders and vendors on billing inquiries
• Investigate and resolve billing discrepancies and vendor charges
• Handle vendor onboarding documentation, including banking detail validation
• Assist with month-end closing and AP accruals
• Reconcile sub-ledger AP balances to GL and vendor statements
• Provide aging reports and pending-approval updates for cash forecasting
• Ensure AP operations comply with internal controls and SOX
• Retrieve and prepare transaction evidence for audits

Conocimientos

Analytical skills

Problem-solving

Cross-functional communication

Attention to detail

Financial acumen

Educación

Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent

Herramientas

SAP

Oracle

One-Nav

Microsoft Dynamics

Excel

Descripción del empleo

Job Description:

TheAccounts Payable Analystis responsible for managing a company's outgoing payments and financial obligations

This role ensures that all vendor invoices, expense reports, and disbursements are processed, verified, and reconciled accurately and in strict compliance with internal financial policies and timelines.

What are we looking for?

• Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent operational experience.

• Generally2 to 5 yearsof progressive experience in accounts payable, shared services, or finance operations

• Proficiency in Enterprise Resource Planning (ERP) systems (e.g., SAP, Oracle, One-Nav, Microsoft Dynamics )

• Advanced MS Excel skills (e.g., VLOOKUPs, Pivot Tables, data analysis)

• Familiarity with AP Automation and OCR (Optical Character Recognition) invoice scanning tools

• Strong analytical, investigative, and problem-solving skills

• Exceptional attention to detail and accuracy

• Excellent cross-functional communication and relationship-building abilities

What will be your key responsibilities?

1.Invoice Processing & 3-Way Matching

• Receive, verify, and systematically routeincoming vendor and supplier invoices

• Execute 3-way matchingby validating that the purchase order (PO), receiving report, and invoice align perfectly before authorizing payment

• Code invoices to the correct General Ledger (GL) accounts, cost centers, and tax categories

2.Payment Execution & Cash Flow Management

• Prepare and schedule weekly/monthly payment runs (via ACH, wire, check, or virtual card)

• Verify that all payments adhere to internal delegation of authority matrices

• Manage payment terms proactively to optimize working capital and capture early-payment discounts.

3.Vendor Relationship & Discrepancy Resolution

• Act as the primary point of contact for internal stakeholders and third-party vendors regarding billing inquiries.

• Investigate and resolve billing discrepancies, price/quantity variances, or duplicate charges

• Handle vendor onboarding documentation, including banking detail validation to prevent fraud

4.Month-End Close & Financial Reporting

• Assist with month-end closing activities, including the preparation of AP accruals for unprocessed invoices

• Reconcile sub-ledger AP balances to the General Ledger and perform vendor statement reconciliations

• Provide aging reports and pending-approval updates to management to support cash forecasting

5.Compliance & Audit Support

• Ensure all accounts payable operations comply with internal controls, corporate governance, and SOX requirements

• Retrieve and prepare requested transaction evidence, approval records, and bank validations for internal and external audits.

What can you expect from Mars?

• Work with diverse and talented Associates, all guided by The Five Principles.

• Join a purpose-driven company, where we’re striving to build the world we want tomorrow, today.

• A strong focus on learning and development support from day one, including access to our in-house Mars University.

• An industry-competitive salary and benefits package, including