Secretaries

IUK; Kuwait City; On-site; KWD 6,000 - 9,000; Full time

Job summary

The International University of Science & Technology in Kuwait (IUK) is seeking a capable Secretary/Administrative Assistant to provide clerical and administrative support within the university office. The role involves coordinating schedules, managing correspondence and documentation, and assisting colleagues with day-to-day office tasks.

Responsibilities include handling calls, maintaining filing systems, preparing reports, and ensuring smooth operation of the front desk.

Qualifications

• Minimum high school diploma.
• Professional certificates are an asset.
• Proven work experience as Secretary or Administrative Assistant.
• Familiarity with office organization and optimization techniques.
• Excellent written and verbal communication skills.
• High degree of multi-tasking and time management capability.

Responsibilities

• Answer phone calls and redirect them when necessary.
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments.
• Prepare and disseminate correspondence, memos and forms.
• File and update contact information of internal and external partners.
• Support and facilitate the completion of regular reports.
• Develop and maintain a filing system.
• Check frequently the levels of office supplies and place appropriate orders.
• Undertake occasional receptionist duties.
• Other duties as assigned.

Skills

Communication

Time management

Multitasking

Education

High school diploma

Professional certificates

Tools

Microsoft Office

Project Management

Job description

The International University of Science & Technology in Kuwait (IUK) is a newly established private university in Kuwait, with a new campus located in the heart of Kuwait near the Avenues Mall. Fully accredited by the Private Universities Council (PUC), the University offers a wide range of academic programs in Engineering, Business, and Arts and Social Sciences. In addition to the academic programs, the IUK has established the University Foundation Program (UFP) that offers English and Math foundation programs.

The Secretary provides clerical and administrative support to ensure the smooth and efficient operation of the office. The role involves coordinating schedules, managing correspondence and documentation, maintaining records, and assisting colleagues and management with day-to-day administrative tasks. The Secretary also serves as a point of contact for internal and external stakeholders, being an integral part of the university's operations.

Responsibilities

• Answer phone calls and redirect them when necessary
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
• Prepare and disseminate correspondence, memos and forms
• File and update contact information of internal and external partners
• Support and facilitate the completion of regular reports
• Develop and maintain a filing system
• Check frequently the levels of office supplies and place appropriate orders
• Undertake occasional receptionist duties
• Other duties as assigned

Education

• Minimum high school diploma
• Professional certificates are an asset

Experience

• Proven work experience as a Secretary or Administrative Assistant
• Familiarity with office organization and optimization techniques

Technical Skills

• Microsoft Office
• Project Management

Behavioral Skills

• Excellent written and verbal communication skills
• High degree of multi-tasking and time management capability
• Strong oral & written communication skills