Secretaries

Maseera; Kuwait City; On-site; KWD 2,400 - 6,000; Full time

Job summary

The International University of Science & Technology in Kuwait (IUK) is seeking a diligent Secretary to support daily administrative operations. You will answer calls, manage calendars, prepare memos, and maintain records to ensure smooth office workflow.

You will serve as the main contact for internal and external partners, assist colleagues, and handle routine reports and filing. A minimum high school diploma is required, with professional certificates considered an asset.

Qualifications

• Minimum high school diploma.
• Professional certificates are an asset.

Responsibilities

• Answer phone calls and redirect them when necessary
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
• Prepare and disseminate correspondence, memos and forms
• File and update contact information of internal and external partners
• Support and facilitate the completion of regular reports
• Develop and maintain a filing system
• Check frequently the levels of office supplies and place appropriate orders
• Undertake occasional receptionist duties
• Other duties as assigned

Education

High school diploma

Job description

The International University of Science & Technology in Kuwait (IUK) is a newly established private university in Kuwait, with a new campus located in the heart of Kuwait near the Avenues Mall. Fully accredited by the Private Universities Council (PUC), the University offers a wide range of academic programs in Engineering, Business, and Arts and Social Sciences. In addition to the academic programs, the IUK has established the University Foundation Program (UFP) that offers English and Math foundation programs.

The Secretary provides clerical and administrative support to ensure the smooth and efficient operation of the office. The role involves coordinating schedules, managing correspondence and documentation, maintaining records, and assisting colleagues and management with day-to-day administrative tasks. The Secretary also serves as a point of contact for internal and external stakeholders, being an integral part of the university's operations.

Responsibilities

• Answer phone calls and redirect them when necessary
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
• Prepare and disseminate correspondence, memos and forms
• File and update contact information of internal and external partners
• Support and facilitate the completion of regular reports
• Develop and maintain a filing system
• Check frequently the levels of office supplies and place appropriate orders
• Undertake occasional receptionist duties
• Other duties as assigned

Education

• Minimum high school diploma
• Professional certificates are an asset