Administrative Secretary for University Operations

IUK; Kuwait City; On-site; KWD 6,000 - 9,000; Full time

Job summary

The International University of Science & Technology in Kuwait (IUK) is seeking a capable Secretary/Administrative Assistant to provide clerical and administrative support within the university office. The role involves coordinating schedules, managing correspondence and documentation, and assisting colleagues with day-to-day office tasks.

Responsibilities include handling calls, maintaining filing systems, preparing reports, and ensuring smooth operation of the front desk.

Qualifications

• Minimum high school diploma.
• Professional certificates are an asset.
• Proven work experience as Secretary or Administrative Assistant.
• Familiarity with office organization and optimization techniques.
• Excellent written and verbal communication skills.
• High degree of multi-tasking and time management capability.

Responsibilities

• Answer phone calls and redirect them when necessary.
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments.
• Prepare and disseminate correspondence, memos and forms.
• File and update contact information of internal and external partners.
• Support and facilitate the completion of regular reports.
• Develop and maintain a filing system.
• Check frequently the levels of office supplies and place appropriate orders.
• Undertake occasional receptionist duties.
• Other duties as assigned.

Skills

Communication

Time management

Multitasking

Education

High school diploma

Professional certificates

Tools

Microsoft Office

Project Management

Job description

The International University of Science & Technology in Kuwait (IUK) is seeking a capable Secretary/Administrative Assistant to provide clerical and administrative support within the university office. The role involves coordinating schedules, managing correspondence and documentation, and assisting colleagues with day-to-day office tasks.

Responsibilities include handling calls, maintaining filing systems, preparing reports, and ensuring smooth operation of the front desk.