Purchasing and Administrative Assistant (H/F)

Défense Conseil International; Kuwait City; On-site; KWD 9,000 - 15,000; Full time

Job summary

Défense Conseil International in Kuwait is seeking a procurement specialist to manage supplier relations, handle orders, and verify local contracts. You will use Workday ERP to review requisitions, request quotations, issue purchase orders, and track deliveries.

The role requires experience in fast-paced international environments, fluency in French and English, and strong organizational skills with attention to detail.

Qualifications

• Shown work experience in similar role in fast-paced international environment.
• Fluent in French and English.
• Good organisational skills and attention to details.

Responsibilities

• Meet with suppliers and receive orders if delivery is made to the office.
• Verify local contracts, sign and file documents.
• Receive company documents and manage supplier records.
• Use ERP Workday to review new purchase requisitions and requests.
• Request and compare quotations from approved suppliers.
• Prepare, review, and issue purchase orders after approval.
• Track open purchase orders and coordinate with clients to update orders.
• Confirm receipt of goods and coordinate with Finance to prepare payments and invoices.
• Create new supplier records and obtain approvals from project managers.

Skills

Work experience

Fluent in French and English

Organisational skills

Attention to detail

Job description

DCI is a private company close to the Ministry of Defense, created in 1972 to accompany the military equipment sales for foreign countries. DCI ensures the French military transfer of know-how across the whole spectrum of the defense and the security. DCI offers a range of services based on the capability approach in: Providing advice and assistance over the entire life-cycle of armament programs. Training expertise, in academic fields, operational and technical.

Thanks to its qualified teams and a recognized military expertise, a good predictor of the label “French Army”, DCI ensures its quality services through four operational departments: Cofras, Navfco, Airco and Desco.

Based at our office in Kuwait and in compliance with our internal standards, your responsabilities will include the following :

• Meeting with suppliers
• Receiving some orders if delivery made to office
• Local contracts verification, signing and filing
• Receiving company documents

You will use our ERP Workday in order to :

• Review new purchase requisitions and request
• Request and compare quotations from approved suppliers.
• Prepare, review, and issue purchase orders after approval.
• Track open purchase orders.
• Coordinate with our clients supply chain to update orders receiving.
• Confirm receipt of goods.
• Respond to internal requests and provide purchasing updates.
• Monitor and coordinate with finance to prepare payment and invoices.
• Create new supplier.
• Obtain approval from project managers

Required profile and skills:

Shown work experience in similar role in fast-paced international environment

Fluent in French and English

Good organisational skills and attention to details