GM secrtary

Gulf Group Co; Kuwait City; On-site; KWD 6,700 - 10,000; Full time

Job summary

Gulf Group Co in Kuwait City is seeking an experienced Department Coordinator & Executive Secretary to support the General Manager – Engineering Department. The role operates within mechanical and electrical works, facility management, and after-sales services, delivering essential administrative leadership to keep projects on track.

You will manage correspondence and confidential records, coordinate meetings, prepare agendas and minutes, and serve as the communication link with internal and

Qualifications

• Bachelor's degree in related field.
• Minimum 5 years of relevant experience.
• Excellent communication and multitasking skills.
• Advanced MS Office skills.
• Experience in engineering, construction, MEP, or facility management is preferred.

Responsibilities

• Manage correspondence, filing, and confidential records.
• Coordinate meetings, agendas, and minutes.
• Serve as communication link with stakeholders.
• Track deadlines; follow up on action items.
• Prepare reports, presentations, and documents.
• Provide travel arrangements and office supplies support.
• Support cross-functional departmental coordination.

Skills

MS Office

Communication

Organizational skills

Multitasking

Education

Bachelor's degree in Business Administration

Tools

MS Office Suite

Job description

We're Hiring | Department Coordinator & Executive Secretary

A leading company in Mechanical & Electrical Works, Facility Management, and After-Sales Services in Kuwait is seeking an experienced Department Coordinator & Executive Secretary to support the General Manager – Engineering Department.

Key Responsibilities:

• Manage correspondence, documentation, filing systems, and confidential records.
• Coordinate meetings, prepare agendas, and distribute meeting minutes.
• Act as the communication link between the department and internal/external stakeholders.
• Monitor departmental deadlines, requests, and follow up on action items.
• Prepare reports, presentations, and departmental documents.
• Provide administrative support, including travel arrangements, office supplies, and record-keeping.
• Support cross-functional coordination to ensure smooth departmental operations.

Requirements:

• Bachelor's degree in Business Administration, Office Administration, Secretarial Studies, or a related field.
• Minimum 5 years of relevant experience.
• Excellent communication, organizational, and multitasking skills.
• Advanced MS Office skills.
• Experience in the engineering, construction, MEP, or facility management industry is preferred.
• Knowledge of sales coordination or after-sales operations is an advantage.

Working Hours: Sunday to Thursday | 8:00 AM – 4:00 PM