Executive Secretary | Bilingual, Travel & Documentation

Maseera; Kuwait City; On-site; KWD 8,900 - 13,000; Full time

Job summary

Maseera is seeking an experienced office administrator in Kuwait City to support leadership and staff. The role emphasizes strong English communication, meeting facilitation, and robust document control, with responsibilities for travel arrangements and daily office operations.

The candidate will manage file organization, track action items, and ensure smooth travel logistics, while coordinating with teams to maintain office efficiency and supply levels.

Qualifications

• Minimum 5 years of experience.
• Strong in English.
• Bi-lingual is optional, not mandatory.
• Experience with document control and updates tracking.
• Proficient with Microsoft Office, especially PowerPoint.

Responsibilities

• Facilitate and record meetings.
• Handle file management and document control.
• Follow up on department action items and update staff.
• Act as personal administrator for the leader and staff, including travel arrangements.
• Monitor office supplies and approvals (gate passes) on a daily basis.

Skills

English

Meeting facilitation

Travel arrangements

Personal administration

Tools

Microsoft PowerPoint

Document control systems

Data management systems

Job description

Maseera is seeking an experienced office administrator in Kuwait City to support leadership and staff. The role emphasizes strong English communication, meeting facilitation, and robust document control, with responsibilities for travel arrangements and daily office operations.

The candidate will manage file organization, track action items, and ensure smooth travel logistics, while coordinating with teams to maintain office efficiency and supply levels.