Executive Assistant & Office Operations

Egis; Kuwait City; Hybrid; KWD 8,900 - 18,000; Full time

Job summary

Egis in Kuwait City seeks an experienced administrative professional to support executives. You will manage calendars, prepare documents, and maintain organized filing systems across digital and physical formats. Strong communication and meticulous attention to detail are essential.

You will screen inquiries, coordinate office operations, and assist with events, while supporting multiple teams and safeguarding confidential information. Familiarity with scheduling tools is a plus.

Qualifications

• Proven experience in secretarial or administrative support.
• Excellent written and verbal communication abilities.
• Strong organizational and time management skills.
• Ability to multitask and prioritize competing demands.
• Discretion in handling confidential information.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments with internal and external stakeholders.
• Prepare, format, and maintain professional correspondence, reports, and documentation.
• Organize and maintain filing systems, both digital and physical, ensuring easy retrieval of information.
• Perform data entry tasks with accuracy and attention to detail.
• Screen and direct phone calls, emails, and visitor inquiries in a professional manner.
• Coordinate office operations, including ordering supplies, managing inventory, and maintaining office equipment.
• Assist with event planning and coordination, including meeting preparation and logistics.
• Support multiple team members or departments with administrative tasks as needed.
• Maintain confidentiality and handle sensitive information with discretion.
• Perform general clerical duties and other administrative tasks to support organizational efficiency.

Skills

Microsoft Office proficiency

Organizational skills

Time management

Communication skills

Discretion and confidentiality

Multitasking ability

Tools

Calendar management software

Job description

Egis in Kuwait City seeks an experienced administrative professional to support executives. You will manage calendars, prepare documents, and maintain organized filing systems across digital and physical formats. Strong communication and meticulous attention to detail are essential.

You will screen inquiries, coordinate office operations, and assist with events, while supporting multiple teams and safeguarding confidential information. Familiarity with scheduling tools is a plus.