Business Administrator

Alghanim Industries; Kuwait; On-site; KWD 2,790 - 5,022; Full time

Job summary

Alghanim Industries in Kuwait seeks a Business Administrator to provide administrative support to management and handle secretarial duties. The role includes typing correspondence, managing data and filing, coordinating travel and events, and supporting various departments across Kuwait locations to ensure smooth operations.

Ideal candidates will have 1–2 years of related experience, excellent English communication, and strong organizational skills, with proficiency in Word, Excel, PowerPoint

Qualifications

• Excellent English communication required.
• 1–2 years of admin experience.
• Strong planning and organizational skills.
• Proficient in MS Office and Outlook.
• Able to work independently and meet deadlines.

Responsibilities

• Typing of all correspondence (letters, memos, schedules, etc.).
• Handle business correspondence for the division (incoming and outgoing).
• Direct incoming calls to the appropriate recipient.
• Maintain filing systems and organize data.
• Coordinate events and travel reservations for business trips.
• Assist with visa processing and HR forms (change of status, recruitment requests).
• Coordinate across locations in Kuwait with warehouses, offices, suppliers.
• Manage division stationery and time sheets.

Skills

Communication

Time management

Multitasking

Independent working

Planning

Tools

Outlook

Microsoft Word

Excel

PowerPoint

Internet

Job description

The Job Purpose of a Business Administrator will be to provide administrative support to Management along with other secretarial duties.

Job Responsibilities

• Typing of all correspondence i.e. letters, memos, schedules, agendas, etc.
• Handling independent business correspondence for the division (incoming and outgoing)
• Directing incoming telephone calls to the appropriate recipient
• Manage, organize and update relevant data, maintain a proper filing system
• Organizing all business operations related events i.e. training, team meeting etc.
• Organizing travel and hotel reservations for business trips from and visitors to, the division as well as visa processing
• Responsible for preparing employees change of status forms and recruitment requests (new appointments, terminations, resignation)
• Coordinating with personnel office especially in residence related matters
• Coordination of tasks, projects and staff across various locations in Kuwait (warehouses, offices, suppliers, business partners and other facilities)
• Responsible for division's stationery requirements
• Responsible for the division’s time sheet, tracking and resolving of various matters etc.

Candidate Requirements

• Excellent communication skills in English are a must
• Solid knowledge of wider Kuwait
• At least 1 to 2 years work experience in a similar administrative role
• Planningand organizational skills
• Good computer knowledge and skills (Outlook – Microsoft Word – Excel – PowerPoint – Internet)
• Must be self-motivating, driven, initiative and able to work independently and against tight deadlines
• Must be able to multitask, handle demanding customers (internal and external), liaise with different individuals across different departments and functions, and be able to work systematically, accurately and with strong time management skills