Administrative Officer

Alghanim Industries; Kuwait; On-site; KWD 5,600 - 7,800; Full time

Job summary

The Admin Officer will be in charge of providing administrative support to all functions within the Business. You will manage secretarial tasks, records, and correspondence to keep operations running smoothly.

Ideal candidates hold a business administration background, speak English (Arabic is a plus), and demonstrate strong time management, attention to detail, and the ability to work under pressure. Proficiency in Word, PowerPoint, Excel and Outlook is essential.

Qualifications

• Bachelor's degree in Business Administration or equivalent is preferred.
• Proven experience in administrative or secretarial roles.
• Strong command of English; Arabic helpful and desirable.
• Excellent time management, organization and attention to detail.

Responsibilities

• Handle all administrative and secretarial functions.
• Maintain office files and confidential records.
• Coordinate schedules and meetings across functions.
• Liaise with HR on personnel matters and residency processes.
• Manage correspondence and data filing system.
• Oversee office supplies and inventory.

Skills

English language

Arabic language

Time management

Organizational skills

Proactive & personable

Education

Bachelor's degree in Business Administration (preferred)

Tools

Microsoft Office

Job description

The Admin Officer will be in charge of providing administrative support to all functions within the Business

Job Responsibilities

Job description:

Long Description Job Summary

The Admin Officer will be in charge of providing administrative support to all functions within the Business

• Handle all administrative and secretarial functions
• Maintain all office files and records with confidentiality
• Coordinate business schedules and meetings
• Coordinate with HR office on all personnel matters
• Handle incoming and outgoing correspondence
• Manage, organize and update relevant data and maintain a proper filing system
• Liaise between Recruitment and Government Service to follow up the progress of all employees who are going through the residency process
• Devise and apply administrative forms, reports and guidelines
• Handle stationary and supplies inventory

Candidate Requirements

• Must be a graduate; degree in Business Administration preferred
• Strong command of English; preferably also Arabic
• Experience in similar positions
• Ability to work in stressful situations
• Must be proactive and personable
• Excellent time management skills
• Expertise in using Microsoft Office applications including Word, PowerPoint, Excel and Outlook
• Strong organizational skills, detail orientation and ability to handle multiple priorities