Administrative Coordinator

Advanced Search Group; Kuwait City; On-site; KWD 3,900 - 4,500; Full time

Job summary

Habka for Creative Production is seeking an Administrative Coordinator to organize administrative tasks, manage schedules, and coordinate between the team and external parties. The role requires prior administrative experience and strong organizational skills.

Ideal candidates will have proficiency in Google Workspace and Microsoft Office, the ability to handle multiple tasks, and fluency in Arabic with a good level of English.

Qualifications

• Experience in administrative work or corporate file management.
• Strong organization, follow-up, and attention to detail.
• Ability to manage multiple tasks and files simultaneously.
• Proficiency in Arabic and a good level of English.

Responsibilities

• Organizing appointments, meetings, and the administrative schedule.
• Following up on open tasks and topics to ensure their completion.
• Following up on procedures, transactions, and relevant deadlines.
• Organizing, saving, and archiving documents, files, agreements, and correspondence.
• Preparing files and necessary information for meetings and tasks.
• Coordinating between management, the team, and external parties when needed.
• Tracking commitments and providing reminders for deadlines and topics requiring action.

Skills

Organization

Follow-up

Attention to detail

Multitasking

Google Workspace

Arabic

English

Tools

Google Workspace

Microsoft Office

Online platforms

Job description

About HabkaHabka is a creative production company specializing in the development and execution of media projects and visual content for government, private, and commercial entities. We work on television programs, documentaries, corporate campaigns, digital content, coverage, and educational and awareness materials. The Habka team combines research, concept development, writing, production, and post-production to deliver projects based on a genuine understanding of the entity, its audience, and its goals, with complete attention to detail at every stage of the work.

Administrative Coordinator Required

Habka for Creative Production announces a job opening for an Administrative Coordinator to contribute to organizing administrative tasks, following up on files and procedures, and coordinating between the team and external parties.

Key Tasks and Responsibilities

• Organizing appointments, meetings, and the administrative schedule.
• Following up on open tasks and topics to ensure their completion.
• Following up on procedures, transactions, and relevant deadlines.
• Organizing, saving, and archiving documents, files, agreements, and correspondence.
• Preparing files and necessary information for meetings and tasks.
• Coordinating between management, the team, and external parties when needed.
• Tracking commitments and providing reminders for deadlines and topics requiring action.

These tasks serve as a general framework for the role, and responsibilities may expand based on company needs and work development.

Requirements

• Previous experience in administrative work or corporate file management.
• High skill in organization, follow-up, and attention to detail.
• Ability to manage multiple tasks and files simultaneously.
• Ability to work with online platforms and process/extract documents.
• Proficiency in using Google Workspace, Microsoft Office, and online platforms.
• Proficiency in Arabic and a good level of English.
• Punctuality and the ability to work independently and follow tasks through to completion.

Salary: From 350 to 400 KWD monthly, depending on experience and efficiency.