Team Assistant - Fixed Term

Ashurst Perkins Coie; Lombardia; On-site; EUR 25,000 - 31,000; Full time

Benefits offered by this job

Learning & Development opportunities

Global opportunities (secondments/rel.

Health & wellbeing (EAP, medical)

Meal vouchers

Corporate discounts

Job summary

Ashurst Perkins Coie Group in Milan seeks a Team Assistant for a 12-month fixed-term contract to support Fee Earners and Practice Executives. You will handle diary management, letters of engagement, timesheets, travel bookings and general secretarial tasks.

Experience as an assistant or legal secretary is welcome, with strong English skills and excellent organizational abilities. The role offers professional development, flexible working arrangements and a comprehensive benefits package.

Qualifications

• You have experience as an assistant, legal secretary or front office professional.
• You are organised, precise and proactive, and you can be relied upon to get things done.
• English proficiency is required, with good written and spoken skills.

Responsibilities

• Provide day‑to‑day administrative and secretarial support to the team.
• Open matters, handle letters of engagement, manage timesheets and diary entries.
• Coordinate travel, bookings, visas and travel expense reporting.
• Format documents, update deal bibles, manage data rooms and due diligence.
• Support business development and marketing activities for the Practice Executives.

Skills

Good written and spoken English

Strong organizational skills

Attention to detail

Microsoft Office

Tools

Microsoft Office

Job description

About Ashurst Perkins Coie

Ashurst Perkins Coie is the

Description

About Ashurst Perkins Coie

Ashurst Perkins Coie is the global law firm for the future economy.

With more than 3,500 client-facing practitioners across 52 offices worldwide, we advise a broad range of clients, and have a distinct strength in technology, energy & infrastructure, and financial services - three sectors at the forefront of economic transformation.

Combining global scale, sector insight, and technological capability, Ashurst Perkins Coie helps clients unlock opportunity with market-leading experience in complex transactions, litigation, and regulatory matters.

We support clients through a shifting landscape where technology, and AI in particular, is both an accelerator and disruptor to their business opportunities and challenges and is reshaping how energy, data, and capital move across markets.

Our strengths have earned our lawyers recognition across the profession, and more importantly, the trust of our clients. Our people are our greatest asset, advising clients on complex, cross-border matters and collaborating seamlessly across markets and practices. We offer a global platform for career-defining work and an opportunity to help shape a firm with the culture and confidence to compete at the highest level.

For Ashurst Perkins Coie, innovation is our tradition. We have a long legacy of helping clients through moments of transformation with the insight to help them stay ahead.

To find out more please visit our website.

About The Legal Operations Team

Our Legal Operations team works alongside our Legal teams, giving Partners and Fee Earners the support they need to deliver exceptional client service. The team brings together Practice Executives and Team Executives and cover the full life of a matter, from compliance checks, matter opening and letters of engagement through to document management and production, client billing and collections.The team also supports business development initiatives.

About The Role

We are looking for a Team Assistant to join the Milan Team on a 12-month fixed-term contract. The selected candidate will provide day-to-day support to the Fee Earners and Practice Executives, helping the team to work smoothly and efficiently. Key responsibilities include:

• Administrative and secretarial support: opening matters and handling the related letters of engagement, entering and checking timesheets, managing associates' diaries, meetings and conference calls, and handling general secretarial tasks.
• Travel and expenses: organising trips from start to finish (flights, trains, hotels, transfers, visas and travel documents), booking restaurants and preparing expense reports.
• Document management: formatting documents, preparing and updating deal bibles, supporting virtual data rooms management and due diligence, updating presentations, brochures, CVs and client contacts.
• Business development support: collecting information to support Practice Executives in business development and marketing activities.
• Additional support: helping reception when needed and helping organise internal events and training for fee earners.
  
  

About You

You have some experience as an assistant, legal secretary or front office professional. It does not have to be in a law firm: we welcome candidates from any sector. You are organised, precise and proactive, and you enjoy being the person the team can count on to get things done.

You will bring:

• Good written and spoken English
• Strong organisational skills and the ability to manage several priorities at once
• Attention to detail and accuracy in your work
• Good Microsoft Office skills
  
  

Remuneration & Benefits

• Remuneration range for the role: starting from 28.000 EUR
• Career Advancement:
• Learning & Development opportunities, including full access to LinkedIn Learning
• Global Opportunities (secondments and short/long term relocation to one of our overseas offices) once you've established yourself within the firm
• Flexible and Agile Ways of Working
• Health and Wellbeing:
• Employee Assistance Program for you and your immediate family
• Medical insurance
• Social activities
• Family & Caring:
• Family support & end-to-end programs to guide you through your parental journey
• Financial Benefits:
• Performance incentives
• Referral bonuses
• Meal vouchers
• Corporate discounts