Supply Chain Specialist

idpp; Assago; On-site; EUR 32,000 - 42,000; Full time

Job summary

idpp is seeking a Supply Chain / Logistics Expeditor for an on-site Assago role, supporting project procurement in an EPC environment. You will monitor supplier progress, coordinate deliveries, maintain documentation and ensure compliance with schedules.

The position requires 2-3 years in expediting or procurement, strong Italian and English communication, and solid IT skills including SAP. Occasional travel within Italy and abroad is expected.

Qualifications

• 2-3 years of experience in expediting or procurement.
• Fluent Italian with business-level proficiency; interview in Italian.
• Good English communication skills (minimum B2).
• Strong IT skills, especially Microsoft Office and Excel.

Responsibilities

• Monitor supplier progress and delivery schedules; maintain documentation.
• Follow up on outstanding orders and flag delays or non-compliance.
• Keep stakeholders informed of delivery risks and schedule deviations.
• Organise supplier Kick-Off Meetings and ongoing communications.
• Coordinate supplier inspections with Quality Control teams.
• Maintain expediting and supplier status reports in SAP.
• Assist with supplier invoice approvals and payments where needed.
• Travel within Italy and internationally when required.

Skills

Administrative skills

Organisational skills

Communication skills

MS Office/Excel

Tools

SAP

Job description

Location: Assago, Milan - on-site initially

Rate: €200 per day (B2B Freelance Contract)

We are currently looking for a Supply Chain / Logistics Expeditor to support project procurement and supplier management activities within an EPC project environment.

This is a primarily administrative and coordination-focused role, rather than a highly technical position. You will be responsible for monitoring supplier progress, coordinating deliveries, maintaining accurate documentation and ensuring that goods are delivered in line with agreed project schedules and contractual requirements.

Key Responsibilities

• Maintain regular contact with suppliers to monitor order progress, delivery schedules and quantities.
• Follow up on outstanding orders, identifying potential delays, discrepancies or contractual non-compliance.
• Keep the Project Procurement Manager and relevant stakeholders informed of delivery risks, schedule deviations and potential cost impacts.
• Organise supplier Kick-Off Meetings (KOMs) and coordinate ongoing supplier communications.
• Monitor the status of supply engineering and identify any changes that could affect procurement or delivery.
• Coordinate supplier inspections with Quality Control teams where required.
• Prepare and maintain expediting reports, supplier status reports, meeting minutes and other relevant documentation.
• Request and monitor all necessary supplier documentation, including release notes and packing lists.
• Keep SAP records and expediting reports up to date.
• Monitor estimated delivery dates and communicate updates to procurement and logistics teams.
• Support supplier invoice approvals and payment coordination where required.
• Occasionally participate in supplier visits and business trips, both within Italy and internationally.
• Fluent Italian: Native level preferred. Non-native speakers must have fluent, business-level Italian and be comfortable completing an interview entirely in Italian.
• Good English communication skills (minimum B2 level).
• Previous experience in supply chain, procurement, logistics, expediting or supplier coordination.
• Strong administrative, organisational and communication skills.
• Good IT skills, particularly Microsoft Office and Excel.
• Ability to manage multiple supplier relationships and follow up proactively on outstanding actions.
• 2-3 years' experience in a similar expediting or procurement role.
• Previous experience working within an EPC contracting or engineering project environment.
• Familiarity with SAP.
• Willingness and availability to undertake occasional business travel in Italy