Senior Payroll & Administration Specialist @YOOX

LuxExperience; Milano; Hybrid; EUR 42,000 - 48,000; Full time

Job summary

LuxExperience seeks a Mid-Senior Payroll Administrator to manage the end-to-end payroll lifecycle for staff across Italy, in a hybrid setup (Bologna or Milan). You will ensure accurate data input, attendance and leave processing, and payroll reporting while collaborating with external providers and internal HR teams.

The role requires at least 3+ years in payroll and a strong grasp of Italian labour law; English proficiency (B2) is essential. experiência in Workday/Zucchetti is a plus.

Qualifications

• 3+ years of payroll processing experience, end-to-end (mandatory).
• Strong knowledge of Italian labor law and CCNL Commercio.
• Experience with external payroll providers and internal HR systems.

Responsibilities

• Input and manage staff data and payroll lifecycle from hiring to exit.
• Oversee attendance, leaves, absences and related payroll issues.
• Coordinate payroll cycle with external provider and generate reports.
• Provide payroll and benefits queries support and maintain HR records.
• Collaborate on national/international HR projects affecting payroll data.

Skills

Fluent English (B2)

Attention to detail

Data analysis

Tools

Zucchetti Infinity

Workday HCM

Job description

LuxExperience is the leading digital, multi-brand luxury group and the online shopping destination for luxury enthusiasts worldwide. LuxExperience operates a portfolio of some of the most distinguished store brands in digital luxury and creates communities for luxury enthusiasts with unique digital and physical experiences.

Mytheresa, NET-A-PORTER and MR PORTER, jointly comprising the luxury segments of LuxExperience, offer highly curated edits of the most prestigious luxury brands across the world, featuring womenswear, menswear, kidswear, fine jewelry & watches, and lifestyle products.

YOOX which forms the off‑price segment of LuxExperience, is the leading destination for multi‑brand off‑season online luxury shopping. The NYSE listed group operates worldwide.

YOOX is the multi‑brand digital platform for long‑lasting fashion, design and art. It offers a curated edit of past‑season collections from leading brands, alongside unique and hard‑to‑find pieces. Since 2000, YOOX has built a global community of style‑conscious customers, making luxury more accessible beyond seasonal cycles. Its model combines value, extended product lifecycle and a broad assortment across womenswear, menswear, kidswear and lifestyle. Through creative brand collaborations and cultural initiatives, the platform connects product with self‑expression, enabling more personal and meaningful ways to experience fashion.

Key Details

• Location: Our offices in Bologna (Zola Predosa) or Milan (Via Morimondo), Italy
• Team Size: 3 resources
• Reporting into: Payroll Manager
• Working Model: Hybrid
• Contract Type: Permanent
• Potential Start Date: December 2026 / January 2027
• Collective Bargaining Agreement : CCNL Terziario, Distribuzione e Servizi (Commercio)
• Starting Annual Gross Base Salary : From 42.000 €

Key Responsibilities

• Responsible for ensuring staff data input and management of the payroll process throughout the employee life cycle from hiring to exit in line with labor law regulations and internal policies
• Managing attendance recording activities and checking issues related to presence/absence, sickness, maternity leave, holidays, other leaves
• Managing the payroll cycle and administrative related tasks with the external provider
• Managing reports on payroll data
• Providing administrative support for the full employee's lifecycle to solve queries related to payroll, benefits, leave of absence, sickness, local collective agreement regulations etc.
• Collaborating in HR projects on a national and international level with regards to HR employee's administrative data and information
• Maintaining updated HR documentation, records and internal databases for all employees

Qualifications & Experience

• At least 3+ years of prior experience at a Payroll/Accounting firm or proven experience as part of an in‑house Payroll and Administration team, processing payslips end‑to‑end (mandatory requirement)
• Deep knowledge of Italian Labour Law
• Advanced Knowledge of Zucchetti Infinity and CCNL Commercio
• Knowledge of Workday HCM System will be considered as a strong plus
• Data management and analytical reasoning
• Excellent communications skills, process‑based mindset
• Resilience and forward‑thinking approach
• Fluent in English (B2 at least)

From the moment you join LuxExperience, we are committed to making your journey with us inspirational and evolutionary. If you are passionate, committed and thrive in a collaborative and fast‑paced environment,

LuxExperience is an equal opportunities employer, we encourage people with a diverse range of backgrounds to apply. We recognize and celebrate the benefits that diversity brings to our workplace, our business and our customers. We welcome and will consider all applications regardless of race and nationality, religion, color, sex, pregnancy or related medical conditions, parental status, sexual orientation, gender identity, gender expression, age, status as an individual with a disability, or any other legally protected characteristics.

If you require any reasonable adjustments to complete your application, please do not hesitate to advise us accordingly.

Experience Level: Mid‑Senior levelWorkplace Type: Hybrid