Senior Payroll & Administration Specialist

LuxExperience; Lombardia; Hybrid; EUR 36,000 - 48,000; Full time

Job summary

LuxExperience is hiring a Senior Payroll and Administration Specialist to lead end-to-end payroll, attendance management, and HR data administration across Bologna/Milan, with a hybrid work model in place. You will liaise with external providers and ensure compliance with CCNL Terziario and labor laws.

Ideal candidates have 3+ years in payroll, strong Italian payroll knowledge, and English proficiency (B2+).

Qualifications

• At least 3+ years of experience in Payroll/Accounting (in-house or firm) processing payslips end-to-end.
• Deep knowledge of Italian Labour Law.
• Advanced knowledge of Zucchetti Infinity and CCNL Commercio.
• Knowledge of Workday HCM is a plus.
• Data management and analytical reasoning.
• Excellent communication skills and process mindset.
• Resilience and forward-thinking approach.
• Fluent in English (B2+).

Responsibilities

• Ensure staff data input and manage payroll processing across the employee lifecycle.
• Manage attendance/absence, sickness, maternity leave, holidays and leaves.
• Coordinate payroll cycle and admin tasks with external provider.
• Prepare payroll reports and analytics.
• Provide HR administration support on payroll, benefits, leave, and local regulations.
• Collaborate on national and international HR data projects.
• Maintain updated HR documentation and internal records.

Skills

Payroll processing

Italian Labour Law

Analytical thinking

Data management

English (B2)

Attention to detail

Communication skills

Resilience

Tools

Zucchetti Infinity

Workday HCM

Job description

LuxExperience is the leading digital, multi-brand luxury group and the online shopping destination for luxury enthusiasts worldwide. LuxExperience operates a portfolio of some of the most distinguished store brands in digital luxury and creates communities for luxury enthusiasts with unique digital and physical experiences.

Mytheresa, NET-A-PORTER and MR PORTER, jointly comprising the luxury segments of LuxExperience, offer highly curated edits of the most prestigious luxury brands across the world, featuring womenswear, menswear, kidswear, fine jewelry & watches, and lifestyle products.

YOOX which forms the off-price segment of LuxExperience, is the leading destination for multi-brand off-season online luxury shopping. The NYSE listed group operates worldwide.

YOOX is the multi-brand digital platform for long-lasting fashion, design and art. It offers a curated edit of past-season collections from leading brands, alongside unique and hard-to-find pieces.

Since 2000, YOOX has built a global community of style-conscious customers, making luxury more accessible beyond seasonal cycles. Its model combines value, extended product lifecycle and a broad assortment across womenswear, menswear, kidswear and lifestyle. Through creative brand collaborations and cultural initiatives, the platform connects product with self-expression, enabling more personal and meaningful ways to experience fashion.

YOOX are now seeking a talented Senior Payroll and Administration Specialist to join the team. Some of the essentials for you to know are:

Location: Our offices in Bologna (Zola Predosa) or Milan (Via Morimondo), Italy

Team Size: 3 resources

Reporting into: Payroll Manager

Working Model: Hybrid

Contract Type: Permanent

Potential Start Date: December 2026 / January 2027

Collective Bargaining Agreement: CCNL Terziario, Distribuzione e Servizi (Commercio)

Starting Annual Gross Base Salary: From 42.000 €

[ ** Final compensation may vary based on relevant experience, qualifications, and objective, gender-neutral criteria applied during the selection process ** ].

Here is a breakdown of what you’ll be doing:

• Responsible for ensuring staff data input and management of the payroll process throughout the employee life cycle from hiring to exit in line with labor law regulations and internal policies
• Managing attendance recording activities and checking issues related to presence/absence, sickness, maternity leave, holidays, other leaves
• Managing the payroll cycle and administrative related tasks with the external provider
• Managing reports on payroll data
• Providing administrative support for the full employee’s lifecycle to solve queries related to payroll, benefits, leave of absence, sickness, local collective agreement regulations etc.
• Collaborating in HR projects on a national and international level with regards to HR employee’s administrative data and information
• Maintaining updated HR documentation, records and internal databases for all employees

The type of person we are looking for:

• At least 3+ years of prior experience at a Payroll/Accounting firm or proven experience as part of an in-house Payroll and Administration team, processing payslips end-to-end (mandatory requirement)
• Deep knowledge of Italian Labour Law
• Advanced Knowledge of Zucchetti Infinity and CCNL Commercio
• Knowledge of Workday HCM System will be considered as a strong plus
• Data management and analytical reasoning
• Excellent communications skills, process-based mindset
• Resilience and forward-thinking approach
• Fluent in English (B2 at least)

From the moment you join LuxExperience, we are committed to making your journey with us inspirational and evolutionary.

LuxExperience is an equal opportunities employer, we encourage people with a diverse range of backgrounds to apply. We recognize and celebrate the benefits that diversity brings to our workplace, our business and our customers. We welcome and will consider all applications regardless of race and nationality, religion, color, sex, pregnancy or related medical conditions, parental status, sexual orientation, gender identity, gender expression, age, status as an individual with a disability, or any other legally protected characteristics.

If you require any reasonable adjustments to complete your application, please do not hesitate to advise us accordingly.

Experience Level: Mid-Senior levelWorkplace Type: Hybrid