Senior Conference Planner - Hybrid Meetings

Food and Agriculture Organization of the United Nations; Roma; On-site; EUR 80,000 - 110,000; Full time

Job summary

FAO's Conference Officer (Meeting Planning) role is based in Rome, Italy, within the Meeting Services Branch, supporting the planning of in-person, hybrid and virtual sessions for governing bodies. The post requires managing scheduling, budgeting and staff coordination to ensure smooth event delivery.

The role emphasizes collaboration with internal teams and external partners, adherence to FAO policies, and the development of training materials to promote best practices across headquarters and

Qualifications

• Advanced University degree in social sciences, political sciences, international law, international relations or related field.
• Seven years of experience administering and coordinating major events and conferences.
• Fluent English and knowledge of another FAO official language (Arabic, Chinese, French, Russian or Spanish).
• Demonstrated results focus, teamwork, and strong communication skills.
• Ability to oversee staff and budgets.

Responsibilities

• Lead planning and coordination of FAO sessions, ensuring timely inclusion in work programmes.
• Manage scheduling and programming of meetings, liaising with organizers.
• Supervise meeting facilities staff and on-site operations.
• Coordinate with external partners for major events and provide budget proposals.
• Prepare reports and training materials to promote best practices.

Skills

Results Focus

Teamwork

Communication

Building Effective Relationships

Knowledge Sharing

Continuous Improvement

Education

Master's degree or equivalent in social sciences, political sciences, international law, international relations or similar

Job description

FAO's Conference Officer (Meeting Planning) role is based in Rome, Italy, within the Meeting Services Branch, supporting the planning of in-person, hybrid and virtual sessions for governing bodies. The post requires managing scheduling, budgeting and staff coordination to ensure smooth event delivery.

The role emphasizes collaboration with internal teams and external partners, adherence to FAO policies, and the development of training materials to promote best practices across headquarters and