Conference Planning Lead — Hybrid/On-site Meetings

FAO; Roma; On-site; EUR 55,000 - 90,000; Full time

Job summary

FAO in Rome is seeking a Conference Officer (Meeting Planning) to lead the scheduling and programming of FAO Governing and statutory meetings, including hybrid and in-person formats. The role requires coordinating with various stakeholders, supervising staff, preparing budgets, and delivering high‑quality conference support while ensuring compliance with FAO policies.

Advanced degree and seven years' experience in administration and events; fluent English and working knowledge of another FAO

Qualifications

• Advanced University degree (Master's degree or equivalent) in social sciences, political sciences, international law, international relations or another field relevant to the work of the Organization.
• Seven years of relevant experience in administration and/or organization and management of major events, meetings, conferences at a national and/or international level.
• Working knowledge (proficiency level C) of English and intermediate knowledge (level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).

Responsibilities

• Leads the coordination of high-level conferences, meetings and other events, ensuring the effective and efficient delivery of services in accordance with FAO policies and regulatory framework.
• Provides advice and guidance on conference protocols, planning requirements and the overall execution of events.
• Collaborates with external partners, such as broadcasting and/or production companies, involved in the preparation of major events.
• Oversees the on-site management of conference activities, ensuring smooth operation and coordination of all event components.
• Supervises the technical upgrade of meeting rooms.
• Collects and analyses information for inclusion in statutory and/or management reports.
• Researches and analyzes policy and service delivery requirements, maintains operational statistics and prepares related reports.
• Participates in the development of training and related training materials and promote best practices and capacity development at headquarters and the Decentralized Offices.
• Participates in CSG teams, leads working groups and/or collaborates with other Divisions/Offices/Centres on short-term assignments.

Skills

Results Focus

Teamwork

Communication

Building Effective Relationships

Knowledge Sharing

Continuous Improvement

Education

Master's degree or equivalent in social sciences, political sciences, international law or international relations

Job description

FAO in Rome is seeking a Conference Officer (Meeting Planning) to lead the scheduling and programming of FAO Governing and statutory meetings, including hybrid and in-person formats. The role requires coordinating with various stakeholders, supervising staff, preparing budgets, and delivering high‑quality conference support while ensuring compliance with FAO policies.

Advanced degree and seven years' experience in administration and events; fluent English and working knowledge of another FAO