Senior Admin & Operations Coordinator

Jobtailor; Milano; In loco; EUR 45.000 - 65.000; Tempo pieno

Descrizione del lavoro

Jobtailor is seeking an experienced administrative professional to coordinate service-related activities for European operations. You will handle invoicing, document management, and vendor coordination for power-plant projects, ensuring accuracy and compliance.

The role requires 10+ years of related experience, post-secondary education in admin/engineering, proficiency in MS Office and Oracle, and fluency in English and Italian.

Competenze

• 10+ years of related working experience.
• Proficient with MS Office and Oracle.
• Knowledge of Health and Safety requirements for accessing Power Plants.
• Fluency in English and Italian; other languages preferred.

Mansioni

• Schedule service jobs.
• Invoicing FS and ES Jobs for EMEA.
• Prepare training courses.
• Perform pre-job discussion.
• Coordinate health & safety plant requirements.
• Update Job Tracking System, Service Database & Record Systems.
• Coordinate rentals and instrument shipments.
• Preparation of new service invoices (Oracle FS Dispatcher).
• Quote preparation for EU Sales Team.
• Update contact data.
• Issue opportunities and cases for quotes in Salesforce.
• Preview purchase orders.
• Get from customer missing documents & information.
• Coordinate vendor registration.
• Coordination and collection of FS job forecast and invoices.
• Follow up on invoices for collection (Oracle Collections & Receivables).
• Provide manuals & marketing material to customers as required.
• Coordinate document submission for bids and tenders.
• Legal e-mail management, Invoices, coordination with 5 Lex consultant

Conoscenze

Bilingual: English & Italian

Formazione

Post-secondary education in administrative, business or engineering field

Strumenti

MS Office

Oracle

Descrizione del lavoro

Jobtailor is seeking an experienced administrative professional to coordinate service-related activities for European operations. You will handle invoicing, document management, and vendor coordination for power-plant projects, ensuring accuracy and compliance.

The role requires 10+ years of related experience, post-secondary education in admin/engineering, proficiency in MS Office and Oracle, and fluency in English and Italian.