Remote Finance & Operations Coordinator (Italy)

Lever, Inc.; Italia; Remoto; EUR 37.000 - 61.000; Tempo pieno

Vantaggi offerti da questo lavoro

Remote opportunity

Weekly payments

Free training and upskilling

Ongoing support

Descrizione del lavoro

Lever, Inc. is seeking a Finance & Administrative Operations Coordinator based in Italy to handle hands-on finance and operations tasks in a fast-moving environment. You will manage AR, reconciliations, payroll coordination, and admin duties using QuickBooks Desktop and Excel-based reporting.

The role requires strong organization, persistence, and the ability to work independently while improving processes and documentation. Remote nearshore opportunities and a 40-hour week are available.

Competenze

• Hands-on experience with QuickBooks Desktop.
• AR follow-up and collections coordination.
• Experience reconciling payments, deposits, and bank activity.
• Background in financial administration or bookkeeping.
• Strong Excel skills for reports, trackers, and analyses.
• Ability to identify discrepancies and missing documentation.

Mansioni

• Manage weekly AR aging reviews, identify overdue balances, and follow up on payments.
• Maintain open-item lists and trackers for unresolved balances.
• Maintain customer records, payments, deposits, and AR reporting in QuickBooks Desktop.
• Coordinate with receivables, collections, bookkeeping, and client contacts to resolve issues.
• Monitor deposits and reconcile payments against bank and accounting records.
• Manage check processing and follow up on deposits or payment items.
• Use billing platforms like Service Channel to monitor billing issues.
• Compare invoices, customers, and payments across systems to resolve mismatches.
• Prepare Excel-based reports, reconciliations, and financial trackers.
• Gather receipts for business expenses and maintain documentation.
• Identify variances and missing information requiring investigation.
• Coordinate with bookkeeping, ensure documentation delivery.
• Prepare payroll support information and supporting documentation.
• Gather new-hire payroll information and maintain payroll-support records.
• Maintain weekly open-item trackers and status updates.
• Support inventory, office supplies, and fleet admin coordination.
• Prepare client documents and provide routine admin support.
• Support HR administration activities under managers.
• Communicate proactively with customers, vendors, and stakeholders.
• Help create and improve recurring processes and SOPs.
• Provide additional finance, admin, and operational support as required.

Conoscenze

QuickBooks Desktop

Accounts receivable

Excel

Payroll support

Communication

Organization

Strumenti

Service Channel

RouteStar

QuickBooks Desktop

Descrizione del lavoro

Lever, Inc. is seeking a Finance & Administrative Operations Coordinator based in Italy to handle hands-on finance and operations tasks in a fast-moving environment. You will manage AR, reconciliations, payroll coordination, and admin duties using QuickBooks Desktop and Excel-based reporting.

The role requires strong organization, persistence, and the ability to work independently while improving processes and documentation. Remote nearshore opportunities and a 40-hour week are available.