Remote Administrative Coordinator for Programs & Grants

UN Atlas; Roma; Hybrid; EUR 30,000 - 42,000; Full time

Job summary

IFAD seeks an administrative support professional to provide comprehensive office services for FO4 programmes. Responsibilities include coordinating travel, visas, procurement, and document management to ensure smooth programme implementation.

The role emphasizes liaison with programme recipients and internal partners, with emphasis on accuracy, timeliness, and organizational efficiency.

Qualifications

• Three or more years of general office/clerical experience.
• Experience using MS Word, Excel, PowerPoint and SharePoint; familiarity with integrated management systems is a plus.
• Experience in administrative services, finance, accounting.

Responsibilities

• Manage correspondence, calendars, filing systems, and website updates to support FO4 programmes.
• Provide ERP data entry, document tracking, travel planning, and staff attendance administration.
• Draft correspondence, briefing materials, and proofreading documents as secretarial support.

Skills

Logistics management

Procurement

Record management

Administration expertise

Stakeholder management

Time management

Adaptability and flexibility

Interpersonal skills

Problem solving

Basic ICT & digital fluency

Client orientation

Initiative and good judgment

Tools

MS Word

Excel

PowerPoint

SharePoint

Job description

IFAD seeks an administrative support professional to provide comprehensive office services for FO4 programmes. Responsibilities include coordinating travel, visas, procurement, and document management to ensure smooth programme implementation.

The role emphasizes liaison with programme recipients and internal partners, with emphasis on accuracy, timeliness, and organizational efficiency.