Administrative Assistant for Forestry & Climate Projects

FAO; Roma; On-site; EUR 32,000 - 42,000; Full time

Job summary

FAO's Forestry Division, based at FAO Headquarters in Rome, Italy, seeks an Office Assistant to support the Forests and Climate Team with routine administrative tasks and logistics. The role includes managing appointments, handling mail, drafting routine communications and supporting travel, procurement and meeting preparations.

The incumbent will interact with colleagues and clients across the organization, ensuring accurate document handling, adherence to standards and timely execution of

Qualifications

• Education: Secondary School Education.
• Experience: Three years of relevant office support work.
• Languages: Working knowledge of English (level C).
• IT Skills: Proficient in MS Office applications and office technology.

Responsibilities

• Arrange appointments for the supervisor, receive visitors, screen and send emails and respond to routine information requests.
• Provide office, protocol, administrative and logistics support to meetings and conferences.
• Review, record, distribute and process incoming mail; follow up on pending actions.
• Respond or draft responses to routine correspondence; produce large, complex documents and reports.
• Proofread documents for grammar, punctuation and style; ensure adherence to standards.
• Initiate general administrative tasks in computerized administration, procurement, finance, travel and HR systems.
• Prepare purchase orders and purchase requisitions; support Letters of Agreement processes.
• Make travel and hotel arrangements and prepare travel authorizations/claims.
• Assist in administrative processing of vacancy announcements and consultants' contracts.
• Research, compile and organize information; maintain databases and electronic/paper files.

Skills

Results Focus

Teamwork

Communication

Education

Secondary School Education

Tools

MS Office

Internet

Office equipment

Job description

FAO's Forestry Division, based at FAO Headquarters in Rome, Italy, seeks an Office Assistant to support the Forests and Climate Team with routine administrative tasks and logistics. The role includes managing appointments, handling mail, drafting routine communications and supporting travel, procurement and meeting preparations.

The incumbent will interact with colleagues and clients across the organization, ensuring accurate document handling, adherence to standards and timely execution of