Proposal Coordinator - Torino, Italia

WSP in Italia; Piemonte; Hybrid; EUR 25,000 - 30,000; Full time

Benefits offered by this job

Flexible and hybrid working

Meal vouchers

Supplementary healthcare

Professional registration support

Wellbeing and assistance programmes

Public transport and mobility support

Employee perks and discounts

Continuous learning and development

Job summary

WSP in Italia is seeking a structured Proposal Coordinator to join the Italy Business Development team in Torino. You will manage the full tender lifecycle, analyze opportunities, prepare documentation, and coordinate internal inputs to ensure on-time offers through procurement portals.

The role emphasizes cross-functional collaboration with commercial, technical, legal and administrative colleagues, with a focus on accuracy and process quality in a dynamic, international environment.

Qualifications

• Professional fluency in Italian and English is required.
• Experience in public or private tenders and proposal coordination.
• Ability to read tender documentation and meet strict submission deadlines.

Responsibilities

• Tender analysis and planning to identify requirements and deadlines.
• Prepare and coordinate administrative declarations and bid documents.
• Coordinate inputs from commercial, technical, legal, and admin teams.
• Upload and submit proposals through procurement portals and platforms.

Skills

Tender coordination

Stakeholder coordination

Bilingual Italian/English

Education

Law/Administration/Business or related field

Job description

Torino, Italia | Hybrid | Full time

Building a sustainable future, together.

At WSP, we design the future of our communities. As one of the world's leading engineering and professional services firms, we bring together expertise across transport and infrastructure, buildings, energy, environment, water and advisory. Across Central Europe, we combine local knowledge with international reach to deliver projects that create a positive, lasting impact for clients, communities and the environment.

Our Business Development team in Italy plays a key role in supporting WSP's growth by coordinating tenders, supplier qualifications and proposal documentation across multiple business areas. As tender and procurement activity continues to increase, we are looking for a structured and detail-oriented Proposal Coordinator to help manage tender processes accurately, efficiently and in line with requirements.

The opportunity

We are looking for a Proposal Coordinator to join our Business Development team in Italy. In this role, you will support the full tender lifecycle, from analyzing opportunities and preparing documentation to coordinating internal inputs, submitting offers through procurement portals and supporting post-award activities.

How You Will Make An Impact

Your work will help WSP respond to tender opportunities efficiently, meet strict deadlines, monitor progress and maintain high-quality documentation throughout the proposal lifecycle.

• Tender analysis and planning: Review tender documentation, identify administrative and regulatory requirements, clarify deadlines and monitor progress for each submission.
• Proposal documentation: Prepare and coordinate administrative declarations, company information, certificates, bid justification materials and other documents required for tender submissions.
• Stakeholder coordination: Collect inputs from commercial, technical, legal, GRC and administrative colleagues, support offer drafting with the Commercial team and follow up professionally to keep submissions on track.
• Portal management and submissions: Upload documentation and submit proposals through procurement portals and online tender platforms, ensuring completeness, accuracy and respect of deadlines.
• Process quality and organization: Maintain clear archives, reusable documentation and organized records, contributing to a smoother, more predictable and efficient tender process.

The team around you

You will be part of the Business Development and Tender Office team in Italy, working with colleagues who coordinate bids, supplier qualifications and proposal documentation across different sectors and internal stakeholders.

The culture: collaborative, precise and deadline-focused, with a strong emphasis on ownership, organization and clear communication.

The projects: public and private tenders, supplier qualification processes and proposal activities linked to WSP's engineering, consulting and professional services work in Italy.

The opportunity: a visible coordination role where you can strengthen your tender expertise, work across functions and contribute directly to business growth.

What You Will Bring To The Role

We focus on the essential qualifications, skills and experience needed for success, while welcoming different technical backgrounds and career paths.

• A background in law, administration, business, economics or a related field, or equivalent practical experience in tender, proposal or bid coordination.
• At least 2 years of experience in public or private tenders, tender office activities, proposal coordination, bid management or similar administrative proposal processes.
• Strong ability to read tender documentation, identify administrative and regulatory requirements, manage document checklists and work with strict submission deadlines.
• Professional fluency in Italian and English is a must.
• Excellent organization, precision, attention to detail and the confidence to coordinate several internal stakeholders while keeping a professional and solution-oriented approach.

Life at WSP

When our people thrive, our projects thrive. At WSP, you will be supported to build your career, take on meaningful challenges and learn from talented professionals across a global network. We encourage flexibility, new ideas and growth.

This is a great opportunity for someone who wants to strengthen their expertise in proposal and tender coordination while working in a collaborative, international environment.

Compensation And Benefits

WSP is committed to pay transparency. The annual gross salary range for this position is €25,000 - €30,000. The final offer will be determined based on the successful candidate’s experience, qualifications and relevant expertise.

Local Benefits

In addition to base salary, we offer a local benefits package designed to support wellbeing, flexibility and professional growth

• Flexible and hybrid working arrangements.
• Meal vouchers and wellbeing benefits.
• Supplementary healthcare coverage.
• Professional registration support, where applicable.
• Employee wellbeing and assistance programmes.
• Public transport and mobility support.
• Access to additional welfare initiatives, corporate discounts and employee perks.
• Opportunities for continuous learning and professional development.

Our recruitment process

We See Recruitment As a Two-way Conversation. Our Process Is Designed To Be Transparent, Collaborative And Respectful Of Your Time. While Each Hiring Process Is Tailored To The Position, It Typically Includes

• Introductory conversation: A first conversation with Talent Acquisition to discuss your experience, language skills, motivations and expectations.
• Technical and team interview: A discussion with the hiring manager and relevant team members to explore your technical background and future contribution.
• Final conversation: A final discussion with business or unit leadership, where relevant, to review the scope of the role, team vision and potential impact.

Come as you are

We are building teams that reflect the diverse communities we serve. If you see yourself in this role but do not meet every single requirement, we still encourage you to apply. Your background, perspective and experience might be exactly what we need to move forward.

All applications will be treated with confidentiality and considered under equal opportunities principles.

Ready to help shape what's next?

If you are looking for a role where you can contribute to business growth, coordinate meaningful proposal activity and bring structure to complex tender processes, we would love to hear from you.

Accessibility and adjustments

We want our recruitment process to be inclusive and accessible. If you need any reasonable adjustments during the process, please let us know so we can support you.

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