Project Manager

Global Sports Jobs Limited; Roma; On-site; EUR 45,000 - 55,000; Full time

Benefits offered by this job

Statutory benefits

Confcommercio benefits

Job summary

Creative Artists Agency (CAA) is seeking a Project Manager to oversee daily CDW-related activities, coordinating with design teams, contractors and stakeholders to ensure timely issue resolution.

You will manage scope, budgets and schedules, lead procurement and supplier coordination, and ensure compliance with safety and contractual requirements across the project lifecycle.

Qualifications

• Bachelor’s degree or equivalent work experience.
• Familiarity with WBS, construction change orders and similar documents.
• Ability to read, understand and interpret contract documents, drawings and specs.

Responsibilities

• Define CDW scope, interfaces and integration with the main works.
• Prepare tender documentation and manage competitive bidding processes.
• Maintain documentation for contracts and insurance; manage procurement phases.
• Coordinate CDW design development and site logistics; resolve design conflicts.

Skills

English fluency

Analytical skills

Problem-solving

Communication skills

Organisational skills

Independent work

Microsoft Project

Excel

Education

Bachelor’s degree or equivalent

Tools

Microsoft Project

Excel

Job description

About the Role

Reporting directly to the Project Director, the role manages the project’s daily project management activities, with oversight over planning, design and construction activities provided by CAA ICON. It is responsible for coordinating the CDW scope and its integration with the main works. The role works closely with the Project Director, Project Management Team, design consultants, contractors and stakeholders to ensure consistent progress and timely issue resolution.

Key Responsibilities

• Define CDW scope, requirements, interfaces and integration with the main works, ensuring alignment with overall project objectives, design intent, schedule and budget.
• Identify and evaluate potential suppliers and manufacturers for CDW packages, coordinating technical pre-qualification and capability assessments; identify and evaluate potential consultancies for system integration and commissioning agent services.
• Prepare tender documentation, manage competitive bidding processes, lead clarifications, evaluate proposals and support final supplier selection.
• Maintain documentation for all contracts, insurance certificates and bonds for Owner-held contracts; manage procurement phases for CDW packages, including contract negotiations, purchase orders, production schedules and supplier obligations.
• Coordinate CDW design development, review shop drawings, ensure compliance with project requirements and maintain alignment with the architectural and engineering teams of the general project; assist Project Management in resolving design conflicts and field problems.
• Track production progress at suppliers’ facilities, verify quality and compliance, and resolve technical issues impacting fabrication or delivery.
• Coordinate CDW delivery, installation and site logistics with the Direzione Lavori, General Contractor and project team to ensure integration into the main works.
• Maintain responsibility for CDW timelines, budgets and cost reporting, ensuring proactive mitigation of risks and delays; ensure all CDW activities meet contractual, technical and safety requirements, including testing, inspections and documentation.
• Work closely with the Project Director, Project Management Team, design consultants, contractors and stakeholders to guarantee consistent progress and timely issue resolution.
• Contribute to broader project management activities including budgeting, programming, risk management, construction monitoring and reporting; support the Client and Project Management in facilitating commercial partnership deals.
• Monitor and track all project open issues and field reports; review and understand change order requests and communicate changes with key client representatives; coordinate and undertake construction site tours as requested by the Client.

Required Experience & Qualifications

• Solid previous experience in the design, construction or a related services industry.
• Bachelor’s degree or equivalent work experience.
• Familiarity with WBS, construction change orders and similar documents, budget formats, and architectural/engineering plans.
• Ability to read, understand and interpret contract documents, drawings, specifications, scopes of work, project programme and project agreements.
• Professional attitude with the ability to interact effectively with clients, contractors and the project management team.
• Strong analytical and problem-solving skills.
• Exceptional communication and organisational skills.
• Strong multi-tasking skills and the ability to problem solve and master new concepts in a short period of time.
• Self-starter with the ability to work independently.
• Familiarity with Microsoft Project and Excel required.
• Fluency in English, written and verbal.

Preferred Skills

• Bachelor’s degree ideally in construction, engineering or a like industry.
• Familiarity with the building permit approval process and/or experience gaining municipal planning and other external stakeholder approvals in Italy.

Salary

€50,000 EUR starting salary plus discretionary bonus.

Benefits & Perks

• Statutory benefits and supplementary benefits as required by the Confcommercio Quadro category.
• Employment terms governed by the National Collective Bargaining Agreement for Employees of the Tertiary, Distribution and Services sector (Confcommercio).

About the Company

Creative Artists Agency (CAA) is a leading entertainment and sports agency, with global expertise in film, television, music, theatre, sports, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, brand marketing and licensing, executive search, games, and philanthropy, among other areas. CAA, founded in 1975, is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.