Product Ops & Workplace Specialist

Sinergy Flow S.r.l.; Rho; On-site; EUR 40,000 - 55,000; Full time

Job summary

Sinergy Flow S.r.l. is seeking a Product Ops & Workplace Specialist to run day-to-day operations behind our energy storage technologies. You will coordinate product-related logistics, materials, and documentation while managing workplace facilities and safety for a fast-growing team.

This role bridges engineering, operations, and administration, ensuring spaces, resources and processes support rapid product development and R&D. English required, Italian favorable.

Qualifications

• Bachelor’s degree in Engineering, Management Engineering, or related field.
• 2+ years in operations, procurement, or facilities management.
• Familiarity with technical products and supply chains.

Responsibilities

• Coordinate inventory and logistics for prototypes and testing activities.
• Manage relationships with suppliers, contractors, and service providers, including quotes, orders, deliveries and follow-ups.
• Maintain product and operational documentation, tracking systems and internal procedures.
• Support engineering teams in planning lab, assembly and testing activities.
• Oversee office and warehouse facilities, including maintenance, utilities, space organization and equipment.
• Ensure compliance with health & safety requirements with internal and external safety officers.
• Support onboarding logistics for new team members (workspace, equipment, access).
• Identify and implement improvements to make internal processes more efficient and scalable.

Skills

Operations

Procurement

Facilities management

Logistics coordination

Documentation control

Education

Bachelor’s degree in Engineering

Bachelor’s degree in Management Engineering

Tools

ERP systems

MS Office

Job description

Location: Rho, Italy (near the metro station)

Contract Type: Full-time, On-site

Working Hours: 09:00–12:45, 14:00–18:00

Role Description

We are seeking a Product Ops & Workplace Specialist to support the day-to-day operations behind the development of Sinergy Flow’s innovative energy storage technology and to ensure our offices and warehouses run smoothly. This role is for a hands-on, highly organized professional who enjoys solving practical problems and keeping complex activities on track. The Product Ops & Workplace Specialist will coordinate product-related logistics, materials, documentation and suppliers, while also managing the workplace, facilities and safety needs of a fast-growing team. The role will connect engineering, operations and administration, making sure people, spaces and resources are always ready to support product development and R&D.

The position combines product operations, supply chain, facility management, and cross-functional coordination, giving the team the operational backbone it needs to scale.

What you’ll do at Sinergy Flow

• Coordinate inventory and logistics of components, materials and equipment for prototypes and testing activities
• Manage relationships with suppliers, contractors and service providers, including quotes, orders, deliveries and follow-ups
• Maintain product and operational documentation, tracking systems and internal procedures
• Support engineering teams in planning and organizing lab, assembly and testing activities
• Oversee office and warehouse facilities, including maintenance, utilities, space organization and equipment
• Ensure compliance with health & safety requirements in collaboration with internal and external safety officers
• Support onboarding logistics for new team members (workspace, equipment, access)
• Identify and implement improvements to make internal processes more efficient and scalable

What you’ll bring to the table

• Bachelor’s degree, or higher, in Engineering, Management Engineering, Business, or a related field
• 2+ years of experience in operations, procurement, facility management, or similar roles, preferably in a technical or manufacturing environment
• Familiarity with technical products, components and supply chains
• Strong organizational skills and ability to manage multiple priorities at the same time
• Proactive, hands-on attitude and problem-solving mindset
• Basic knowledge of health & safety regulations in Italy is a plus

Language

English: at least B1 level, preference for C1 level or higher

What we offer

A young and dynamic working environment where you will be highly engaged in the success of the startup. Working with us is a unique opportunity for both personal and professional growth and to work at the frontier of innovation.

Our operational headquarter is based in Rho (Mi) – Italy, well connected to the city of Milan and the hinterland via multiple public transportations (M1 metro line, urban and suburban train and railway lines) and easy to reach also by car (multiple highways and freeways connected).