Planner

HHLA PLT Italy; Friuli-Venezia Giulia; On-site; EUR 30,000 - 45,000; Full time

Job summary

HHLA PLT Italy is seeking a Planner to coordinate vessel, yard, and rail plans for container and RORO operations in our Italian terminals. You will prepare stowage plans, validate DG documentation, and communicate changes to execution teams to ensure on‑time cargo flow.

The ideal candidate has 3+ years in terminal planning, strong knowledge of TOS systems (NAVIS N4 or similar), and fluent Italian and English.

Qualifications

• Minimum 3 years of experience in terminal operations, yard planning, or vessel planning (container and/or RORO).
• Strong understanding of port logistics, cargo handling equipment, and yard operations.
• Advanced knowledge of TOS systems and operational planning tools.
• Education in Logistics, Maritime Studies, Supply Chain, or related field (preferred).

Responsibilities

• Prepare vessel stowage plans for container and RORO vessels.
• Validate load and discharge lists, DG documentation.
• Coordinate with shipping lines, cargo control, and documentation teams.
• Communicate vessel plans to execution teams and update plans as conditions change.
• Allocate yard space based on vessel schedules and capacity.
• Monitor yard utilization and identify congestion.
• Prepare rail loading and unloading plans, including wagon allocation.
• Coordinate with rail operators and gate teams to ensure timely operations.
• Ensure compliance with safety standards and IMDG regulations.
• Maintain records of plans and performance indicators.

Skills

Analytical skills

Attention to detail

Communication

Problem solving

Decision making

Collaboration

Adaptability

Education

High school diploma

College degree in Logistics or related discipline

Tools

NAVIS N4

RBS

TOS tools

Job description

The Planner is responsible for preparing and coordinating vessel, yard, and rail plans to ensure efficient cargo flow and smooth terminal operations. This role supports operational teams by providing accurate plans, timely updates, and clear instructions that align with customer requirements, safety standards, and terminal capacity. The Planner works closely with multiple departments to ensure that vessel, yard, and rail activities are executed safely, efficiently, and on schedule.

Summary of responsibilities

• · Prepare vessel stowage plans for container and RORO vessels in accordance with operational priorities, safety rules, and customer instructions.
• · Validate load and discharge lists, special cargo requirements, and DG documentation.
• · Coordinate with shipping lines, cargo control, and documentation teams to ensure cargo readiness.
• · Communicate vessel plans to execution teams and update plans as operational conditions change.
• · Allocate yard space for import, export, transshipment for Containers, RO-RO and General Cargo based on vessel schedules, DG segregation rules, and yard capacity.
• · Monitor yard utilization and identify potential congestion or operational conflicts.
• · Provide clear stacking and positioning instructions to yard strategist and equipment operators.
• · Adjust yard plans in real time based on cargo flow, equipment availability, and operational changes.
• · Prepare rail loading and unloading plans, including wagon allocation and cargo sequencing.
• · Coordinate with rail operators, gate teams, and yard execution staff to ensure timely rail operations.
• · Monitor rail performance and adjust plans to maintain service levels.
• · Ensure rail operations align with customer requirements and terminal capacity.
• · Work closely with Cargo Control, Gate Operations, Execution, and Commercial teams to ensure alignment between planning and real‑time operations.
• · Participate in daily operational briefings and shift handovers.
• · Support operational teams during disruptions, equipment breakdowns, or vessel schedule changes.
• · Ensure all planning activities comply with safety standards, IMDG regulations, and terminal procedures.
• · Monitor operational performance and identify opportunities to improve planning accuracy and efficiency.
• · Contribute to initiatives aimed at reducing re‑handles, improving productivity, and enhancing service reliability.
• · Maintain accurate records of plans, operational changes, and performance indicators.
• · Support the development and optimization of planning tools and TOS functionalities.
• · Assist in training new planners and operational staff in planning processes and TOS usage.
• · Provide planning support during peak periods or complex vessel/rail operations.
• · Share knowledge and best practices within the planning team.

Education & Experience

• · High school diploma. A college degree in Logistics, Operations Management, or related discipline is an advantage.
• · Requires intermediate English writing and speaking. Fluency and/or advanced level in an advantage.
• · Requires at 2–4 years of experience in terminal operations, vessel planning, yard planning, or rail logistics.
• · Experience in a container or RORO terminal environment is preferred.
• · Familiarity with TOS systems and operational planning tools.

Technical Skills & Knowledge Required

• · Good understanding of container and RORO terminal operations, including vessel, yard, and rail planning processes.
• · Proficiency in Terminal Operating Systems (e.g., NAVIS N4, RBS, or similar).
• · Knowledge of IMDG regulations, DG segregation rules, and port safety standards.
• · Ability to interpret stowage plans, yard layouts, rail schedules, and operational forecasts.
• · Strong analytical skills and attention to detail.
• · Communication: Clear and effective communicator with internal teams and external stakeholders.
• · Problem‑Solving: Able to troubleshoot operational issues and propose practical solutions.
• · Decision‑Making: Capable of making timely decisions based on operational priorities.
• · Collaboration: Works well with cross‑functional teams to ensure smooth operations.
• · Adaptability: Able to adjust plans quickly in response to operational changes.
• · Organization: Manages multiple tasks and priorities effectively.
• · Attention to Detail: Maintains accuracy in planning, documentation, and operational instructions.

Qualifications & Experience

• · Minimum 3 years of experience in terminal operations, yard planning, or vessel planning (container and/or RORO).
• · Strong understanding of port logistics, cargo handling equipment, and yard operations.
• · Advanced knowledge of TOS systems and operational planning tools.
• · Education in Logistics, Maritime Studies, Supply Chain, or related field (preferred but not mandatory with strong experience).

Language Requirements

• · Fluent spoken and written Italian is a must.
• · Fluent spoken and written English is a must.

Salary range: 30.000-45.000€

The salary range indicated represents the expected compensation for the position. The final compensation package will be determined at the end of the recruitment process, considering professional experience, skills, and overall suitability for the role.

We encourage applications from candidates belonging to protected categories under Law 68/99, including individuals with disabilities and other underrepresented groups.

As an international logistics company with its roots in Hamburg, HHLA stands for cosmopolitanism and tolerance. We are convinced of the advantages of different perspectives, experiences, and competences. Our aim is to create a working environment in which humanity, mutual respect and appreciation are the basis for the actions of all employees.

The company promotes hiring and compensation practices based on fairness, transparency, and the recognition of individual skills and competencies, in compliance with applicable laws and regulations.