People Operations Specialist

Jobgether; Italia; Remote; EUR 30,000 - 46,000; Full time

Benefits offered by this job

Fully remote work

Professional development

Hands-on experience

Growing international environment

Increasing responsibility

Supportive management

Meaningful contribution

Job summary

Jobgether is seeking a People Operations Specialist to support HR operations for an international, fully remote organization based in Italy. You will handle onboarding, employee support, documentation, and background-check coordination with the People Operations Lead guiding workflow and project tasks.

The role emphasizes attention to detail, initiative, and collaboration, with the opportunity to grow in a fast-moving environment and contribute to scalable processes across teams.

Qualifications

• 2–3 years of HR or Talent experience with coordination and admin exposure.
• Excellent organizational skills to manage priorities and deadlines.
• Proactive mindset with ownership of routine responsibilities.
• Strong communication and service orientation for employees and colleagues.
• Adaptability to learn new processes and systems.
• Discretion handling confidential information and escalation as needed.
• Experience with HRIS/ATS and basic digital tools is advantageous.

Responsibilities

• Provide day-to-day employee support, track requests, and escalate when needed.
• Coordinate onboarding with Talent, hiring managers, IT, and stakeholders.
• Process employment verifications accurately and confidentially.
• Administer background checks and elevate findings to decision-makers.
• Maintain accurate employee records and HR systems.
• Draft and maintain routine HR documents under guidance.
• Monitor workflows, deadlines, and identify potential delays.
• Contribute to process improvements and internal guides.
• Collaborate with People, Talent and cross-functional teams.

Skills

HR experience

Organizational skills

Proactive mindset

Communication skills

Adaptability

Discretion

Digital proficiency

Time-zone flexibility

Tools

HRIS/ATS

Spreadsheets

Job description

This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for a People Operations Specialist based in Italy.

As a People Operations Specialist, you will help ensure smooth, reliable, and well-organized HR operations within a rapidly growing international organization. You will support employees throughout their journey, from onboarding and documentation to everyday HR requests and employment verifications. Working closely with the People Operations Lead, you will contribute to efficient workflows, accurate employee records, and a positive employee experience. You will collaborate with People, Talent, IT, hiring managers, and other teams to keep essential processes running seamlessly. This role offers the opportunity to strengthen your HR expertise, learn new systems, and take ownership of recurring operational responsibilities. You will also contribute to projects that improve internal processes and support the organization’s continued growth. Fully remote and suited to an early-career professional, this position offers an engaging environment where attention to detail, initiative, and collaboration make a meaningful difference.

Accountabilities

• Provide employee support: Serve as a day-to-day point of contact for People-related questions, offering clear and helpful responses, tracking requests, and escalating sensitive or unfamiliar matters when necessary.

• Coordinate onboarding: Partner with Talent, hiring managers, IT, and other stakeholders to coordinate onboarding activities, maintain checklists, and ensure new employees are prepared for their first day.

• Manage employment verifications: Process employment verification requests according to established procedures, ensuring accuracy, professionalism, and confidentiality.

• Coordinate background checks: Administer background-check platforms, monitor outstanding cases, follow up with relevant parties, and elevate findings to authorized decision-makers.

• Maintain employee records: Keep HR systems accurate and up to date by reviewing employee information, organizing documentation, and maintaining reliable records.

• Prepare HR documentation: Draft, organize, and maintain routine employee documents under the guidance of the People Operations Lead.

• Monitor workflows and deadlines: Maintain trackers and process documentation, follow up on outstanding tasks, and identify potential delays or operational gaps before they elude.

• Support process improvements: Contribute to employee-lifecycle projects by improving workflows, updating internal guides, and completing assigned project tasks.

• Collaborate across teams: Work closely with People, Talent, and cross-functional partners to ensure consistent communication and efficient day-to-day operations.

Requirements:

• Relevant experience: 2–3 years of experience in HR and/or Talent, with practical involvement in coordination, employee or candidate support, and administrative processes.

• Excellent organizational skills: Ability to manage competing priorities, maintain clear trackers, meet deadlines, and carefully review records and documentation.

• Proactive mindset: Willingness to anticipate next steps, follow up independently, take ownership of routine responsibilities, and flag potential issues early.

• Strong communication skills: Clear, empathetic, and professional communication, combined with a service-oriented approach to supporting employees and colleagues.

• Adaptability and willingness to learn: Ability to navigate unfamiliar systems, learn new processes, ask thoughtful questions, and incorporate feedback.

• Discretion and sound judgment: Ability to handle confidential employee information responsibly and recognize when a question or situation requires managerial guidance.

• Digital proficiency: Confidence using spreadsheets and digital tools, with the ability to learn and work effectively with HR information systems.

• Additional advantages: Experience in a startup or fast-growing organization; exposure to onboarding coordination, HRIS or ATS administration, employment verifications, or background-check platforms; and experience supporting distributed or international teams.

• Time-zone flexibility: Some overlap with US Eastern Time working hours is beneficial.

Benefits:

• Fully remote work: Work remotely from an eligible location in Ukraine or the European Union, subject to the role's employment arrangements.

• Professional development: Build broader People Operations expertise while learning new HR systems, processes, and best practices.

• Hands-on experience: Gain practical exposure to the full employee lifecycle, including onboarding, employee support, documentation, and background-check coordination.

• Growing international environment: Collaborate with distributed teams and cross-functional stakeholders in a fast-paced organization.

• Increasing responsibility: Take ownership of established operational tasks while contributing to projects and continuous process improvement.

• Supportive management: Work directly with the People Operations Lead, with guidance and feedback as you develop your skills and responsibilities.

• Meaningful contribution: Help improve employee experiences, strengthen internal processes, and support the organization's growth.