Operations Officer (P-2), Fixed Term Position, #138448, OSE-Innocenti, Florence

UN Atlas; Toscana; Hybrid; EUR 52,000 - 68,000; Full time

Job summary

UNICEF invites applications for an Operations & Administrative Officer (P2) in the Office of Strategy & Evidence (OSE). You will supervise staff, oversee premises, procurement, budget monitoring, and business continuity to support a well-run office.

The role requires at least two years in operations/administration, preferably within a UN or international organization. Strong analytical, coordination, and financial reporting skills are essential.

Qualifications

• Minimum of two years of relevant professional experience in operations management, administration, or a related field.
• Experience in a UN or international organization is an asset.

Responsibilities

• Provide professional oversight, coordination, and technical support for the delivery of administrative and operational services across OSE.
• Supervise designated General Service staff within the Operations function, providing guidance and support.
• Contribute to the management of premises and facilities, administrative and common services, events management, protocol, security and Business Continuity.
• Oversee local procurement and related office services, with responsibilities for operational budgeting and financial reporting.
• Support risk management, monitoring, review, and reporting on significant risks to UNICEF operations.

Skills

Operations Management

Administrative Support

Budget Management

Risk Management

Supervision

Coordination

Technical Support

Facilities Management

Procurement

Business Continuity

Financial Reporting

Problem-Solving

Job description

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential. At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

Job Purpose

The Operations Officer's effective performance directly contributes to the Office of Strategy & Evidence (OSE)'s operational effectiveness and ability to deliver on its strategic mandate by ensuring efficient, responsive, and fit-for-purpose operational services. Through these results, the Operations Officer contributes to a well-governed, efficient, and fit-for-purpose Operations function that enables OSE teams to focus on their substantive mandate and supports OSE in delivering high-quality strategy, evidence, and knowledge in support of UNICEF’s results for children. The ability to support assessment, mitigation, monitoring, review, and reporting on the most significant risks that could potentially harm the organization is a critical element of UNICEF’s risk and internal control performance management framework. Risk management skills are necessary to safeguard UNICEF’s reputation, resources, continuity of operations, and reputation to fulfill our primary mission to save and protect children, globally.

Responsibilities

As part of the OSE Operations team and under the supervision of the Chief of Operations, the Operations & Administrative Officer (P2) will provide professional oversight, coordination, and technical support for the effective delivery of administrative and operational services across OSE. The P2 will supervise designated General Service staff within the Operations function, providing guidance, oversight, and support to ensure effective performance, foster a positive and inclusive work environment, and support staff development and career growth. The position will contribute to the strategic oversight and effective management of OSE’s administrative operations, encompassing premises and facilities management, administrative and common services, events management, protocol, security and Business Continuity, local procurement, and related office services. The Operations Officer will also be responsible for managing and monitoring the operational budget, ensuring compliance with financial regulations and policies, and providing timely and accurate financial reports. This role requires strong analytical and problem-solving skills to identify operational challenges and develop effective solutions.

Work Experience

A minimum of two years of relevant professional experience in operations management, administration, or a related field is required. Experience in a UN or international organization is an asset.

Skills

Operations Management, Administrative Support, Budget Management, Risk Management, Supervision, Coordination, Technical Support, Facilities Management, Procurement, Business Continuity, Financial Reporting, Problem-Solving

Languages

Required Not informed