Online Admissions Assistant

Dwight School; Italia; Remote; EUR 37,000 - 46,000; Full time

Job summary

Dwight Global Online School is seeking an Admissions Assistant to support its Admissions team. The role emphasizes timely responses to inquiries, data management, and coordination for prospective students in grades 6–12 seeking flexible online learning options and athletic or travel interests.

Ideal candidates are strong communicators with excellent organizational skills, experience with Ravenna/Blackbaud or similar systems, and a collaborative mindset ready to contribute to a growing online

Qualifications

• Excellent written and verbal communication skills.
• High level of discretion and ability to handle sensitive information.
• Ability to juggle multiple priorities and manage time effectively.

Responsibilities

• Reach out to leads and respond to admissions inquiries promptly.
• Assist in management and upkeep of files in Ravenna and enrollment records.
• Coordinate admissions consultations, interviews, and meetings with prospective students and parents.
• Collaborate with Registrar and academic team while maintaining confidentiality.

Skills

Excellent communication

Organization

Team player

Diplomacy

Multitasking

Education

Bachelor’s Degree

Tools

Ravenna

Blackbaud

Google Suite

Job description

Admissions Assistant (Full Time)

Primarily remote work; in-person events and travel occasionally required

Position Overview

Dwight Global Online School seeks an Admissions Assistant to support its Admissions team. The ideal Admissions Assistant will be a charismatic and energetic written and verbal communicator who connects well with prospective students and parents online; is adept at administrative systems and record-keeping; prides themselves on organization and efficiency; desires to learn the ins and outs of online education; and can skillfully promote the value of Dwight Global to families of students in grades 6 to 12 looking for flexibility to pursue tennis, sports, dance, travel, or because they prefer online learning. The successful candidate will be self-driven and can work independently, but also collaborates well as a member of a team.

Job Duties

Admissions and Recruitment

• Reach out to leads
• Respond to admissions inquiries prompt (ideally within a few hours; never more than 24 hours)
• Respond to prospective applicant inquiries
• Answer and return any calls that come to the Dwight Global phone line
• Assist in management and upkeep of files on Ravenna
• Uphold admissions process and procedures, such as sending internal assessments to applicants who are homeschooled
• Maintain, create, and disseminate admissions and enrollment documents records
• Collaborate with Registrar and other members of the academic team as needed
• Maintain discretion and uphold confidentiality of student and family information at all times
• Support the Admissions Team and Director of Enrollment as needed
• Conduct admission consultations, interviews, and meetings with prospective students and their parents as needed for the department

Dwight Global Events

• Schedule, coordinate, and participate in class visits and admissions events
• Travel occasionally to tournaments, events, and fairs (approx 5 per year); these

will be scheduled in advance; overnight travel may be required

• Collaborate with Director of Admissions to maintain fidelity to messaging and branding

Other

• Attend regular Zoom meetings with Dwight Global team

Qualifications

• Bachelor’s Degree required
• 2+ years of admissions, recruitment, or sales experience preferred
• Exceptional oral and written communication skills
• High level of diplomacy and discretion, particularly with sensitive information
• Ability to juggle multiple priorities at the same time
• Excellent organization, administrative, and time management skills
• Strong team player, collaborative, and flexible (occasional nights and weekends may be required)
• Experience in working in databases (preferably Ravenna, Blackbaud, Google Suite)
• Outgoing and personable