O&M Administrator

Metlen; Milano; In loco; EUR 32.000 - 46.000; Tempo pieno

Descrizione del lavoro

Metlen Energy & Metals, based in Milan, seeks an O&M Administrator to support the O&M Manager and team with administrative and document management for O&M projects, ensuring smooth information flow across internal departments.

The role requires 2–3 years in administrative support, strong in Microsoft Office and Excel, good Italian and English, and the ability to manage multiple tasks with precision within a multinational setting.

Competenze

• 2–3 years of experience in administrative support, project administration, technical secretarial or logistic roles.
• Proficient with Microsoft Office, especially Excel; familiarity with SAP and admin tools.
• Ability to manage administrative documentation accurately and meet deadlines.
• Strong organizational skills and attention to detail.
• Good interpersonal and communication skills in a multicultural setting.
• Italian and English language proficiency.

Mansioni

• Support the O&M team with day-to-day administrative activities related to O&M projects.
• Manage and maintain project documentation in SharePoint and systems.
• Archive admin documents like invoices, POs, accounting documents and other project records.
• Assist Project Manager in collecting and verifying documentation required for approvals and payments.
• Prepare and submit administrative documents, communications, and required documentation for authorities and stakeholders.
• Monitor documentation related to payment processes and ensure files are complete.
• Support logistical organization of field technicians, travel arrangements and operational needs.
• Coordinate spare parts on site and keep records updated.
• Organize local subcontractors/providers and requests for quotations.
• Liaise with Finance and Procurement to ensure smooth admin and financial processes.

Conoscenze

Microsoft Office

Excel

SAP

Administrative tools

Strumenti

SharePoint

Descrizione del lavoro

AtMetlen Energy & Metals, we are catalysts for a sustainable future, leading the green energy transition with innovative solutions while being a reference point for competitive green metallurgy. Our global presence covers two business Sectors: Energy and Metallurgy. With a consolidated yearly turnover of €6.3 billion and a workforce of over 5,500 dedicated individuals, we fuel success through cutting-edge technology and diverse talent.

We are committed to embracing new state-of-the-art technologies and advancements, propelling us towards a cleaner, brighter tomorrow. Our positive footprint extends across five continents, leaving a lasting impact. We foster a culture ofresilience, challenge, respect, excellence,andchange, empowering our diverse workforce to achieve remarkable outcomes.

We are currently looking for anO&M Administratorto join our M Renewables team in Italy, part of our subsidiaryMETKA EGN, based in Milan.

The O&M Administrator will support the O&M Manager and the O&M team in the administrative and document management activities related to O&M projects, working closely with internal departments to ensure an efficient flow of information and the timely completion of administrative processes.

Key Responsibilities

• Support the O&M team with the day-to-day administrative activities related to O&M projects.
• Manage andmaintainproject documentation, ensuring that all records are accurately organized and stored within SharePoint and other company systems.
• Monitor, organize and archive administrative documentation, including invoices, purchase orders, accountingdocumentsand other project-related records.
• Support the Project Manager in collecting and verifying the documentation required for the approval and payment processes of suppliers and subcontractors.
• Prepare andsubmitadministrative documentation, including formal communications, certified emails (PEC), and documentation required by external authorities and project stakeholders.
• Monitor andmaintainall documentation related to payment processes, ensuring that invoices and supporting documents are complete and properly filed.
• Support the logistical organization of field technicians, including travel arrangements and other operational requirements.
• Support the logistical organization ofspare parts on siteandmaintainthe records updated.
• Organize/arrange local subcontractors/providers, request of quotations and offer according to the needs of the site/team.
• Liaise with the Finance and Procurement departments to ensure the smooth execution of administrative and financial processes related to O&M projects.

Requirements

• 2–3 years of experience in an administrative support, project administration, technical secretarialor logisticrole, preferably within a structured organization or anO&Menvironment.
• Good knowledge of Microsoft Office, particularly Excel. SAP and administrative tools.
• Ability to manage administrative documentation while ensuring accuracy,organizationand compliance with deadlines.
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple tasks simultaneously and prioritize activities effectively.
• Good interpersonal and communication skills, with the ability to work in a multicultural team environment.
• Good command of both Italian and English.

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AtMetlen Energy & Metalswe are proud to have Diversity and Inclusion at the centre of everything we do. We are committed to Equal Employment Opportunity regardless of race, colour, national origin, ethnicity, gender, age, disability, sexual orientation, gender identity or religion.