Network Education and Training Administrative Assistant

Penta - Child Health Research; Padova; Ibrido; EUR 12.000 - 14.000; Tempo pieno

Vantaggi offerti da questo lavoro

Six-month welfare €200

Descrizione del lavoro

Penta Foundation in Padova is seeking a proactive administrative assistant to cover a maternity leave for six months, starting October 2026, with a potential extension. The role blends in-person coordination with remote work under a hybrid model (3 days in the Padova office, 2 days remote).

You will support the NET Team by coordinating meetings and training events, handling registrations, preparing agendas, minutes, and reports, and ensuring smooth operation of the training IT platform and

Competenze

• Experience in administrative or coordination roles.
• Strong organisational and time-management skills, ability to multitask.
• Experience coordinating meetings, events, or training activities.
• Proficiency in Word, Excel, PowerPoint, Outlook.
• Experience with Zoom or similar virtual meeting platforms.
• Attention to detail and accurate data entry/record keeping.
• Ability to work independently and in a team.
• Excellent written and verbal communication in English and Italian.

Mansioni

• Provide logistical and administrative support for training courses, meetings and webinars.
• Coordinate speaker invitations and collect required documentation from presenters and participants.
• Coordinate and assist in meetings or teleconferences, including scheduling, agendas, minutes and follow-up actions.
• Coordinate online Zoom webinars (including live polling) and review/edit pre-recorded video presentations and/or recorded live sessions.
• Provide admin support to the training IT platform and manage user requests and registrations (e.g., password resets).
• Coordinate the Penta ID Network Application process and produce monthly reports for review by the Network Engagement Committee.
• Support data collection on REDCap for training course registrations and outcomes reporting.
• Liaise with communications to update social media posting and campaigns.

Conoscenze

Organisational skills

Time-management

Meeting coordination

Communication

Attention to detail

Team player

Fluent English

Fluent Italian

Microsoft Office

Zoom

Strumenti

Microsoft Office

Zoom

Descrizione del lavoro

Maternity cover: Six-month contract – starting October 2026 (with the possibility of extension)

Hybrid working mode, with 3 days a week in the Padova office + 2 days a week remote

Summary

We are looking for a proactive administrative assistant to provide maternity leave cover and

support the Penta Network Education and Training (NET) Team. The successful candidate

will play a key role in coordinating meetings and training events, both in person and online.

This is an excellent opportunity for an individual with strong administrative, organisational

and communication skills who enjoys working in a collaborative and dynamic environment.

Responsibilities

• Providing logistical and administrative support for training courses, meetings and webinars.
• Coordinate speaker invitations and collect required documentation from presenters and participants.
• Coordinate and assist in meetings or teleconferences, including scheduling meetings, preparing agendas, taking minutes and following up on actions.
• Coordinate online Zoom webinars (including live polling) and review/edit pre- recorded video presentations and/or recorded live Zoom training sessions.
• Provide admin support to the training IT platform and manage requests and registrations received by users of the platform (e.g., resetting passwords).
• Coordinate the Penta ID Network Application process and produce monthly reports for review by the Network Engagement Committee.
• Support data collection on REDCap, for the training course registrations and outcomes reporting.
• Liaising with the communications team to update and align on social media posting and campaigns.

Qualifications

• Previous experience in an administrative or coordinator role.
• Excellent organisational and time-management skills, with the ability to manage multiple tasks simultaneously.
• Experience coordinating meetings, events, or training activities.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Experience using virtual meeting platforms such as Zoom.
• Strong attention to detail and accuracy in data entry and record keeping.
• Ability to work independently and as part of a team.
• Strong written and verbal communication skills.
• Fluency in both written and oral English and Italian.

Type of contract

• Maternity Cover
• Duration: six-months contract – starting October 2026 (with the possibility of extension)
• Salary: RAL € 26,000 (Gross Annual Salary to be prorated based on the duration)
• Company welfare for six-months contract duration: € 200
• Hybrid working mode, with 3 days a week in the Padova office + 2 days a week remote

Penta Foundation is an equal opportunity employer that is committed to diversity and

inclusion in the workplace. We prohibit discrimination and harassment of any kind based on

sex, gender, sexual orientation, religion, national origin, disability, genetic information,

pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organisation, including hiring,

recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits,

training, and apprenticeship.

Penta Foundation makes hiring decisions based solely on qualifications, merit, and business

needs at the time by using a blind recruitment procedure.

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