Milan Office & People Operations Manager

Gemmo AI Ltd.; Milano; Hybrid; EUR 8,900 - 11,000; Part time

Benefits offered by this job

Brand-new Apple laptop

Food allowance €1,200

Travel reimbursement €370/month

Mentorship and fast promotion

Job summary

Gemmo AI Ltd. in Milan offers two paths: an internship for graduates and a full-time role for those with 1+ year in office management or HR operations. The Milan office handles payroll, onboarding, purchasing, and facilities while leveraging AI-driven workflows.

You will drive end-to-end processes with clear documentation and constant process improvement. This hybrid role blends People operations, admin/finance support, and facilities, with a clear path from internship to full-time employment

Qualifications

• Degree in economics, business administration or related field, or 1+ year of relevant experience.
• Strong organisational and reliability mindset to manage payroll deadlines.
• Familiar with Italian payroll, admin and accounting documents.
• Takes ownership of outcomes, not just tasks.
• Clear written communication.
• Native Italian and fluent English.
• Experience with Italian payroll or CCNL contracts is a strong plus.

Responsibilities

• Run the monthly payroll cycle for our Italian entity: collect attendance data, liaise with the payroll consultant, check payslips, and prepare salary payments.
• Purchase and distribute meal vouchers (Ticket Restaurant, via Edenred).
• Onboard new hires, covering contracts, equipment, accounts, and a warm first day. Offboard leavers cleanly.
• Handle purchases for the Milan office with company cards, and keep every receipt reconciled.
• Manage the Milan office rent, the landlord relationship, and suppliers.
• Support hiring: collect candidate lists from universities, post job announcements on university career boards, and schedule interviews.
• Track holidays and permessi, and keep HR records up to date.
• Organise team logistics, including travel for the annual Dublin offsite and company events.
• Keep our process guides current and write new ones when something isn't documented yet.

Skills

Organised

Reliable

Numbers

Ownership

Written English

Italian native

English fluency

Payroll experience

Education

Economics degree

Business administration degree

Related field degree

1 year experience in office management

Tools

Microsoft 365

SharePoint

Outlook

Workable

Dipendenti in Cloud

Edenred

Revolut Business

Xero

Slack

Linear

Job description

Gemmo AI Ltd. in Milan offers two paths: an internship for graduates and a full-time role for those with 1+ year in office management or HR operations. The Milan office handles payroll, onboarding, purchasing, and facilities while leveraging AI-driven workflows.

You will drive end-to-end processes with clear documentation and constant process improvement. This hybrid role blends People operations, admin/finance support, and facilities, with a clear path from internship to full-time employment