Medical Receptionist / Administrative Assistant

Allergy Consultants P A; Verona; On-site; EUR 31,000 - 43,000; Full time

Job summary

Allergy Consultants PA in Verona, NJ is seeking a friendly Medical Receptionist / Administrative Assistant to welcome patients, check them in, and support daily front-office operations. This role is based in a fast-paced healthcare setting and requires a patient-first attitude.

You will schedule appointments using medical scheduling software, verify insurance, process co-pays, and maintain EMR/EHR records while coordinating referrals and handling general administrative duties.

Qualifications

• Experience as medical receptionist or admin in a healthcare setting is required or preferred.
• Solid communication and interpersonal skills with patients and staff.
• Proficiency with EMR/EHR systems and scheduling software essential.

Responsibilities

• Greet and check in patients at the front desk in a warm, professional manner.
• Schedule, confirm, and manage patient appointments using medical scheduling software.
• Answer and direct incoming phone calls, take messages, and respond to patient inquiries.
• Verify patient insurance eligibility and process co-pays and billing information.
• Maintain and update accurate patient records and medical charts (EMR/EHR systems).
• Coordinate referrals, prior authorizations, and communication with insurance providers.
• Perform general administrative duties including filing, faxing, and managing correspondence.

Skills

Front desk experience

Communication skills

Organizational skills

MS Office proficiency

Education

High school diploma or equivalent

Medical administrative certification

Tools

EMR/EHR systems

Medical scheduling software

Job description

Future Opening: Medical Receptionist / Administrative Assistant

About the Role:

Allergy Consultants PA is looking for a friendly and organized Medical Receptionist / Administrative Assistant to join our team in Verona, NJ. This is a great opportunity to be the welcoming face of a dedicated medical practice while keeping daily operations running smoothly. If you thrive in a fast-paced healthcare environment and love helping people, we want to hear from you!

Responsibilities:

• Greet and check in patients in a warm, professional manner at the front desk
• Schedule, confirm, and manage patient appointments using medical scheduling software
• Answer and direct incoming phone calls, take messages, and respond to patient inquiries
• Verify patient insurance eligibility and process co-pays and billing information
• Maintain and update accurate patient records and medical charts (EMR/EHR systems)
• Coordinate referrals, prior authorizations, and communication with insurance providers
• Perform general administrative duties including filing, faxing, and managing correspondence

Requirements:

• Prior experience as a medical receptionist or administrative assistant in a healthcare setting preferred
• Familiarity with EMR/EHR systems and medical scheduling software
• Knowledge of medical insurance verification, billing, and prior authorizations
• Strong communication and interpersonal skills with a patient-first attitude
• Highly organized with the ability to multitask in a busy front-office environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• High school diploma or equivalent required; medical administrative certification a plus

About Us:

Allergy Consultants PA is a trusted allergy and immunology practice serving patients in the Verona, NJ area with compassionate, expert care. Our patients rely on us for personalized treatment and a welcoming experience from the moment they walk through the door. We are proud to foster a supportive team environment where staff feel valued and empowered to make a difference every day.

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