Luxury Hotel Purchasing Lead – Sourcing & Cost Control

Orient Express; Roma; On-site; EUR 35,000 - 43,000; Full time

Benefits offered by this job

Health insurance

ALL Heartist Program

Learning & development

Job summary

Orient Express, a luxury hospitality brand, seeks a Purchasing Manager for its Rome hotel to oversee procurement across F&B, housekeeping, engineering, spa and operating supplies. You will lead supplier negotiations, ensure timely procurement, and drive cost efficiencies while preserving the brand's exceptional standards.

Responsibilities include developing strategies, supplier evaluations, contract management, budgeting support, inventory control, and leading the Purchasing team to deliver

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Hospitality Management, Finance, or a related field.
• At least 3 years of experience in purchasing or procurement, with at least 1 year in a managerial role within hospitality environment.
• Strong negotiation and contract management skills.
• Experience working with procurement and inventory systems.
• Excellent analytical and financial acumen.
• Advanced knowledge of Microsoft Excel and purchasing software.
• Professional proficiency in English; additional languages are an advantage.

Responsibilities

• Develop and implement procurement strategies aligned with the hotel's operational and financial objectives.
• Source, evaluate, negotiate, and manage suppliers for food & beverage, housekeeping, engineering, spa, and operating supplies.
• Ensure the timely availability of goods and services required for daily hotel operations.
• Monitor market trends, pricing, and supplier performance to identify cost-saving opportunities.
• Build and maintain strong relationships with approved suppliers and service providers.
• Conduct regular supplier evaluations to ensure quality, reliability, service levels, and compliance with hotel standards.
• Negotiate contracts, pricing agreements, payment terms, and service conditions.
• Achieve cost efficiencies without compromising product quality or guest experience.
• Monitor purchasing expenditures and ensure compliance with approved budgets.
• Analyze purchasing reports and provide recommendations to optimize spending.
• Support annual budgeting and forecasting processes.
• Oversee stock control procedures to minimize waste, losses, and stock shortages.
• Ensure regular inventory counts and reconciliation processes are conducted accurately.
• Ensure all purchasing activities comply with company policies, local regulations, and internal audit requirements.
• Maintain accurate procurement records and documentation.
• Work closely with department heads to understand purchasing requirements and operational needs.
• Lead, train, and develop the Purchasing team.

Skills

Negotiation

Contract management

Analytical thinking

Financial acumen

English proficiency

Education

Bachelor's degree in Business Administration or related field

Tools

Excel

Procurement software

Inventory systems

Job description

Orient Express, a luxury hospitality brand, seeks a Purchasing Manager for its Rome hotel to oversee procurement across F&B, housekeeping, engineering, spa and operating supplies. You will lead supplier negotiations, ensure timely procurement, and drive cost efficiencies while preserving the brand's exceptional standards.

Responsibilities include developing strategies, supplier evaluations, contract management, budgeting support, inventory control, and leading the Purchasing team to deliver