Junior Administrative & Calendar Coordinator

NXP Semiconductors; Lombardia; On-site; EUR 26,000 - 36,000; Full time

Job summary

NXP Semiconductors in Italy is seeking an Administrative Assistant to support day-to-day administrative activities in a structured, international environment. This entry-level role offers growth under guidance and exposure to travel logistics, procurement, and document management.

You will collaborate with HR, Finance, Facilities and IT, handle routine correspondence, assist with expense reporting, and contribute to site events.

Qualifications

• Legally protected status per L.68/99
• 0-2 years of experience in administrative or office support roles
• Internship or apprenticeship experience is considered a plus

Responsibilities

• Support calendar management and assist in scheduling meetings and appointments, in travel arrangement and expense reporting
• Help organize travel arrangements and logistics
• Maintain and archive documents (digital and physical)
• Assist in preparing basic reports, presentations, and internal documents
• Handle routine communications (emails, calls, correspondence)
• Support procurement processes (e.g., creating purchase requests, tracking orders)
• Assist with expense report preparation and submission
• Support the organization of meetings, events, and site visits
• Collaborate with internal departments (HR, Finance, Facilities, IT) as needed
• Follow company procedures and ensure administrative accuracy

Skills

Organizational skills

Attention to detail

Communication skills

Team orientation

Reliability

Tools

Microsoft Office

SAP

Job description

NXP Semiconductors in Italy is seeking an Administrative Assistant to support day-to-day administrative activities in a structured, international environment. This entry-level role offers growth under guidance and exposure to travel logistics, procurement, and document management.

You will collaborate with HR, Finance, Facilities and IT, handle routine correspondence, assist with expense reporting, and contribute to site events.