Intern Receptionist and Registration Office

Galileo Global Education; Roma; On-site; EUR 7,800 - 10,000; Full time

Benefits offered by this job

800€ gross monthly internship stipend

Meal vouchers

International environment

Dynamic team culture

LinkedIn Learning access

Job summary

Galileo Global Education in Rome offers a 6-month full-time internship in the Intern Receptionist and Registration Office. You will welcome students and guests, issue badges, and assist with reception duties while supporting the Registration Office with daily tasks and document handling.

The role emphasizes customer service, language skills, and teamwork in an international campus setting, with inclusion in a dynamic, multicultural environment and access to LinkedIn Learning.

Qualifications

• BA/MA in Languages, Communications, Marketing or Economics.
• Proficient with Microsoft Office and Adobe Suite.
• English at B2 level or higher.

Responsibilities

• Greet students, teachers, visiting professors, and guests at the Campus.
• Distribute student badges and manage the switchboard.
• Handle the Reception mailbox and outgoing mail flow.
• Assist Registration Office with certificates and study plans updates.
• Support translation and layout of guides and texts for updates.

Skills

Customer-oriented

Interpersonal skills

Highly motivated

Attention to detail

Education

BA/MA in Languages, Communications, Marketing, Economics

Tools

Microsoft Office

Adobe Suite

Job description

NABA, Nuova Accademia di Belle Arti, is an education Academy focusing on arts and design: it is the largest private Academy in Italy, and the first one to have been recognized by the Italian Ministry of Education, University and Research (MIUR), back in 1980. As a recognized Academy, NABA offers academic diplomas equivalent to first and second level university degrees in the fields of design, fashion, graphics and communication, multimedia arts, set design, and visual arts.

INTERN RECEPTIONIST AND REGISTRATION OFFICE

Tutored by the Registration Office and Language Center Supervisor, the intern will study and apply customer care techniques to learn how to welcome students, teachers, visiting professors and guests, while developing the welcoming and professional spirit of our Academy, which aims to create a student-centered environment within our Campus.

The role will be equally divided between the Reception and the Registration Office, with 50% of the intern’s time dedicated to each area.

The selected candidate will learn the following activities:

• Assure a welcome service to students, teachers, visiting professors and guests giving the pass and the general information about the Campus and all services and Units.
• Execute the distribution of the student badge.
• Execute the management of switchboard distributing the calls to Units request and identifies the correct subject to forward the call or request.
• Execute the management of the mailbox of ‘reception’.
• Execute the lost and found.
• Support the Registration office in the daily activities (issuing certificates, supporting with the management of the mailbox Segreteria,roma sending notices to students and teachers, updating students study plan).
• Support the annual update of the guide, coordinate the collection of updates, require and verify the translation and layout of the texts.
• Support the Reception department in the daily activities in ordinary administration (distributing keys to teachers and staff, supporting with the management of the mailbox Reception).
• Support other academic offices in coordinating the entire flow of outgoing mail (letters, pony, couriers) and providing assistance to Units that need to send letters or packages.

Requirements:

BA/MA in Languages, Communications, Marketing, Economics Good knowledge of Microsoft Suite and Suite Adobe B2 level of English Customer-oriented, highly motivated, precise, with excellent interpersonal skills.

What We Offer:

• 6-month full-time internship €800 gross monthly reimbursement of expenses + meal vouchers.
• The opportunity to work in a stimulating, international, and multicultural environment.
• A dynamic, collaborative, and supportive team culture.
• Unlimited access to LinkedIn Learning.

Workplace: Rome

We inform you that the personal data contained in your CV will be processed in accordance with the principles of lawfulness, fairness, transparency and protection of your privacy and rights.

Personal data collected, including your first and last name, address, email address, educational and employment history, and job qualifications, will be used exclusively for recruitment purposes.

Galileo Global Education is a leading international group in independent higher education, driven by a strong commitment to social impact. Our core mission is to empower everyone, regardless of their starting point, to realize their potential and develop long-term employability through a skills-based approach to learning. We believe deeply in the power of education to transform lives. We champion inclusive, future-oriented education that is closely aligned with the needs of local communities. We are driven by a constant search for new knowledge, hybrid learning models, and creative pathways to open up access and enhance learning experiences. We combine the agility of a startup with the scale and strength of a global group — because we know that the success of our students depends on our collective commitment. We are building an inclusive, innovative and globally connected educational experience that empowers every learner to succeed in a fast-changing world.

350,000 students, 65 schools and universities +100 campuses across 20 countries +50,000 dedicated staff and teachers

Learn more at ggeedu.com