HR Shared Services Advisor @YOOX

LuxExperience; Milano; Ibrido; EUR 26.000 - 32.000; Tempo pieno

Descrizione del lavoro

LuxExperience in Milan, Italy, is seeking an HR Shared Services Advisor to join the HR Centre of Expertise. This hybrid, fixed-term role supports payroll, onboarding and HR administration for a fast-paced team.

The position requires prior HR admin experience, strong MS Office skills, and fluency in Italian and English (B2+). Reporting into the Head of HR CoE, it offers a one-year contract with a starting salary from 29,000€ gross annually and a hybrid working model.

Competenze

• Minimum prior experience in an HR administrative role, supporting a fast-paced team.
• Comfortable providing first-line advice to employees.
• Discreet, professional with strong attention to detail and communication.
• Highly organized with a service mindset and ability to meet deadlines.
• Excellent MS Office or Google Workspace skills.
• Fluent in Italian and English (minimum B2 level).

Mansioni

• Prepare employment-related letters for staff including role changes, annual salary increases, new starters and leavers.
• Provide 1st line response to HR policy queries utilizing our ticketing system Workday Help.
• Update and maintain employee personnel files and HR Systems.
• Work closely with payroll providing support to managers and employees for the Workday system.
• Provide general admin support to HR Business Partners and CoE team.
• Support onboarding of new employees.
• Track fixed-term contracts, maternity, paternity, leave, visas and allowances.
• Follow HR processes and assist in ensuring compliance across the team and wider businesses.
• Provide support to the HR Centre of Expertise team across Compensation & Benefits, Talent Acquisition, and Talent Management.

Conoscenze

HR administration

First line advice

MS Office

Communication skills

Organised

Strumenti

Workday HCM

Descrizione del lavoro

LuxExperience is the leading digital, multi‑brand luxury group and the online shopping destination for luxury enthusiasts worldwide. LuxExperience operates a portfolio of some of the most distinguished store brands in digital luxury and creates communities for luxury enthusiasts with unique digital and physical experiences.

Mytheresa, NET-A-PORTER and MR PORTER, jointly comprising the luxury segments of LuxExperience, offer highly curated edits of the most prestigious luxury brands across the world, featuring womenswear, menswear, kidswear, fine jewelry & watches, and lifestyle products.

YOOX which forms the off‑price segment of LuxExperience, is the leading destination for multi‑brand off‑season online luxury shopping. The NYSE listed group operates worldwide.

YOOX is the multi‑brand digital platform for long‑lasting fashion, design and art. It offers a curated edit of past‑season collections from leading brands, alongside unique and hard‑to‑find pieces. Since 2000, YOOX has built a global community of style‑conscious customers, making luxury more accessible beyond seasonal cycles. Its model combines value, extended product lifecycle and a broad assortment across womenswear, menswear, kidswear and lifestyle. Through creative brand collaborations and cultural initiatives, the platform connects product with self‑expression, enabling more personal and meaningful ways to experience fashion.

YOOX are now seeking a talented HR Shared Services Advisor to join the HR Centre of Expertise function. Some of the essentials for you to know are:

Location: Our offices in Milan, Italy (Via Morimondo)

Department: Human Resources

Reporting into: Head of HR Centre of Expertise

Working Model : Hybrid

Contract Type: Fixed Term (1 year)

Potential Start Date : October / November 2026

Collective Bargaining Agreement : CCNL Terziario, Distribuzione e Servizi (Commercio)

Starting Annual Gross Base Salary : From 29.000€

[ ** Final compensation may vary based on relevant experience, qualifications, and objective, gender-neutral criteria applied during the selection process ** ]

• Prepare all employment‑related letters for staff including role changes, annual salary increase, new starters and leavers
• Provide 1st line response to HR policy queries utilizing our ticketing system Workday Help
• Update and maintain our employee personnel files and keep HR Systems updated
• Working closely with our payroll team providing support to managers and employees for the Workday system
• Provide general and comprehensive administration support to the HR Business Partners and CoE team
• Supporting the onboarding of our new employees
• Track and monitor: fixed term contractors, maternity, paternity shared parental leave, probation, visas/right to work and allowances
• Follow all HR processes and assist in ensuring compliance with these across the team and the wider businesses
• Provide support to the HR Centre of Expertise team (across Compensation & Benefits, Talent Acquisition, and Talent Management) as required, and collaborate on cross‑functional HR projects and tasks

The type of person we are looking for:

• Minimum prior experience in an HR administrative role, supporting a fast‑paced team
• Prior experience / comfortable with providing first line advice to employees
• Discreet, professional, with a strong eye for detail and excellent communication skills (written and spoken)
• Exceptionally well‑organised and efficient, with a strong service mindset and the ability to work to tight deadlines
• Sound judgement and the ability to appropriately handle confidential issues
• Proactive approach with a drive to suggest ideas and initiatives to continuously improve HR business services
• Advanced knowledge of MS Office (specifically Excel, Outlook and Word) or Google Workspace
• Experience with Workday HCM is highly desirable, though not essential
• Fluent in Italian and English (minimum B2 level).

LuxExperience is an equal opportunities employer, we encourage people with a diverse range of backgrounds to apply. We recognize and celebrate the benefits that diversity brings to our workplace, our business and our customers. We welcome and will consider all applications regardless of race and nationality, religion, color, sex, pregnancy or related medical conditions, parental status, sexual orientation, gender identity, gender expression, age, status as an individual with a disability, or any other legally protected characteristics.

If you require any reasonable adjustments to complete your application, please do not hesitate to advise us accordingly.

Experience Level: Entry levelWorkplace Type: Hybrid