HR & Payroll Specialist (Legnano, Milano)

Amphora Logistics; Legnano; On-site; EUR 52,000 - 75,000; Full time

Benefits offered by this job

Meal allowance

Private health insurance

Team events

Job summary

Amphora Logistics is hiring an HR & Payroll Specialist to own the Italy People function from Milan. You will manage the full employee lifecycle, ensure compliant payroll processing, and collaborate with local managers and Spain-based People to align HR policies.

The role emphasizes hands-on payroll, employment law, and a people-centric approach to build a scalable HR structure for the Italian operation.

Qualifications

• Degree in HR, Labour Relations, or related field with focus on Italian employment law.
• Hands-on experience managing Italian payroll end to end including calculations and monthly closing.
• Experience coordinating with external labour consultants and payroll providers.
• Experience in recruitment and onboarding processes.

Responsibilities

• Manage end-to-end HR operations for Italy, including onboarding, changes, and offboarding.
• Coordinate payroll calculations, monthly closings, validations, and discrepancy resolutions.
• Lead payroll transition efforts to bring payroll in-house.
• Support managers with workforce planning and organizational structure in Milan and Rome.
• Provide guidance on talent management, performance, and development.
• Coordinate recruitment, interviews, and hiring documentation for the Italy site.
• Collaborate with Spain People team to align HR policies and initiatives.
• Act as main People contact for Italian employees, ensuring a positive experience.

Skills

Payroll management

Italian labour law

HR administration

Onboarding & offboarding

Stakeholder communication

People-oriented mindset

Autonomous with collaboration

Recruitment

Education

Bachelor's degree in HR or related field

Relevant HR certification (optional)

Job description

E-commerce brands are growing at an unstoppable pace, but behind every order lies an increasingly complex logistics operation. At Amphora Logistics, we are transforming the way logistics works.

We help independent brands scale efficiently by providing end-to-end logistics solutions that combine advanced technology, operational agility and a close, customer-oriented service.

Since 2020, we have developed a logistics platform supporting more than 300 clients across Europe and the United States. With a team of over 200 professionals across Barcelona, Madrid, Italy and the US, and powered by our own Warehouse Management System, Atenea, we provide real-time visibility, route optimization and complete inventory control.

We are driven by the energy of a young team that never stops growing and innovating. At Amphora, we believe in moving the needle with purpose, maintaining an inexhaustible attitude and acting as one team of warriors. We are passionate about improving, learning and embracing challenges with courage, always focused on creating a real and sustainable impact.

The Role

We are looking for an HR & Payroll Specialist to join our People team in Italy, based in Milan, and take ownership of all the Italy team.

Your mission will be to manage the entire employee lifecycle in Italy, ensuring smooth HR operations, accurate payroll management and an excellent employee experience. You will be the main People point of contact for our Italian teams, working closely with local managers, external labour consultants and the People team in Spain.

A key part of your role will be to progressively bring payroll management in-house. We are looking for someone with hands-on experience calculating, managing and closing Italian payrolls independently, who can take ownership of this process and help us build a more efficient and scalable HR structure.

You will also play an important role in supporting managers, developing our organizational structure and ensuring that Amphora's culture and values are present across our Italian operations.

We are looking for someone with a strong background in HR administration and payroll, but also a genuine passion for people. Someone organized, proactive and approachable, who combines technical knowledge of Italian labour regulations with a people-oriented mindset and enjoys building and improving processes in a growing company.

Responsibilities

Payroll & HR Administration

Organizational Development & People Management

Employee Experience, Culture & Engagement

• End-to-End HR Management & Employee Lifecycle
• Manage the entire employee lifecycle across our Italian sites, from onboarding and integration to offboarding and exit processes.
• Coordinate new hires, employment changes, contract renewals, internal movements and employee departures.
• Act as the main point of contact for employees in Italy, providing guidance and support throughout their time at Amphora.
• Coordinate onboarding processes and ensure a smooth integration for new team members.
• Support employees and managers with day-to-day HR matters, ensuring a positive and consistent employee experience.
• Take ownership of the end-to-end Italian payroll process, including payroll calculations, monthly closing, validation and resolution of discrepancies.
• Progressively internalize payroll management, working alongside our external labour consultancy during the transition to ensure a smooth handover.
• Manage employment contracts, amendments, employee documentation and all relevant labour administration.
• Handle payroll-related matters, including absences, holidays, overtime, sick leave and other employee-related incidents.
• Ensure compliance with Italian labour legislation, applicable collective bargaining agreements (CCNL) and statutory requirements.
• Coordinate with external labour consultants, public authorities and other relevant institutions when necessary.
• Manage relationships and administrative processes with temporary staffing agencies (Agenzie per il Lavoro - APL), including the hiring and coordination of temporary workers.
• Support managers in workforce planning, organizational structure and staffing needs across the Milan and Rome sites.
• Provide guidance on talent management, performance management, professional development and employee-related matters.
• Support recruitment and selection processes, coordinating job openings, candidate management, interviews and hiring documentation.
• Identify organizational needs and work with managers to implement effective People solutions.
• Collaborate with the People team in Spain to align HR policies, processes and initiatives across the company.
• Act as the main People reference for all employees across Italy, fostering a positive and collaborative working environment.
• Help implement and strengthen Amphora's culture, values and ways of working within the Italian organization.
• Coordinate employee engagement, well-being and internal communication initiatives.
• Identify opportunities to improve employee satisfaction and the overall employee experience.
• Ensure consistency in the application of People policies and processes across both Italian sites.

Requirements

• Degree in Psychology, Human Resources, Labour Relations, Business Administration or a related field. A background in Psychology will be particularly valued.
• 3-5 years of experience in an HR Generalist, HR Specialist or Payroll Specialist role, ideally within a company with operational or logistics environments.
• Hands-on experience managing Italian payroll end to end, including payroll calculations, monthly closing and validation. This is essential.
• Solid knowledge of Italian labour legislation, employment contracts and applicable collective bargaining agreements (CCNL).
• Experience managing HR administration, including contracts, employee documentation, holidays, absences and employee-related incidents.
• Experience coordinating with external labour consultants and payroll providers.
• Experience managing recruitment, hiring processes and employee onboarding.
• Knowledge of temporary staffing arrangements and experience coordinating temporary workers through staffing agencies (Agenzie per il Lavoro - APL).
• Strong organizational skills, attention to detail and the ability to manage multiple priorities independently.
• A people-oriented mindset, with strong communication and interpersonal skills.
• Proactive, approachable and solution-oriented, with the ability to build relationships with employees and managers at all levels.
• Ability to work autonomously while collaborating closely with an international People team.
• Fluent Italian is essential. Good working proficiency in English will be valued.

What We Offer

• High-impact role: Take ownership of the entire People function in Italy and help shape how we manage and support our growing teams.
• Innovative and people-oriented company: Join an entrepreneurial, flexible environment with a strong culture of collaboration.
• Fast-growing company: Become part of a scale-up where your work will have a visible and immediate impact.
• Meal allowance: Meal allowance benefit starting January 2027.
• Health and well-being: Private health insurance with Adeslas included as part of our flexible compensation package.
• Team culture and well-being: Monthly afterworks and a positive working environment that encourages both personal and professional growth.

Recruitment Process

• 30' online interview with Carlota, People Acquisition.
• 60' online interview with Musta, People.
• 60' in-person interview with Piero, Country Manager in Italy.

Are you ready to take ownership of People in Italy and help us build something great? We'd love to meet you!