HR & Payroll Executive

Pop Mart; Milano; In loco; EUR 38.000 - 54.000; Tempo pieno

Vantaggi offerti da questo lavoro

Monthly toy gifts as appreciation

Bonus/commission scheme

Comprehensive training

Regular team events

Employee Assistance Program

Corporate benefits

Descrizione del lavoro

POP MART in Milan, Italy is hiring an HR & Payroll Specialist for South Europe to support payroll operations, data accuracy and compliance across Italy and Spain. You will work with external providers, manage changes, and assist monthly payroll closures while ensuring confidentiality and efficiency.

The role requires a proactive, detail-oriented professional fluent in English and Italian, capable of coordinating with internal teams and external partners.

Competenze

• Bachelor's degree in HR, business, economics or a related field.
• 3–5 years of payroll, HR operations or related experience.
• Proficient with MS Office, especially Excel, and data analysis.
• Strong organisational, coordination and problem-solving skills.
• Fluent in English and Italian; other languages are a plus.

Mansioni

• Support payroll operations across Italy and Spain and liaise with external providers.
• Ensure data accuracy, compliance with local labor laws and regulations.
• Assist in payroll reporting, audits and reconciliations.
• Coordinate employee changes: hires, terminations, salary updates and bonuses.
• Maintain payroll records and documentation; contribute to process improvements.
• Support HR and payroll projects, including reward initiatives and benefits.
• Monitor payroll updates and ensure timely payroll closures.
• Collaborate with HR, finance and external stakeholders to resolve issues.
• Communicate clearly with internal teams and external partners.

Conoscenze

Payroll processing

English & Italian fluency

Data analysis

Communication

Teamwork

Formazione

Bachelor's degree in HR/Business/Economics

Strumenti

ADP

Excel

HRIS systems

Descrizione del lavoro

POP MART (09992.HK), founded in 2010, is a leading global company in the trend culture and entertainment industry. Centered around IP, POP MART has built a comprehensive platform for creative incubation and IP operation, empowering global creators while delivering exciting products, services, and immersive entertainment experiences to consumers. POP MART identifies and nurtures emerging artists and designers worldwide, creating popular character IPs through a well‑established IP development and operation system. Its portfolio includes iconic IPs such as MOLLY, SKULLPANDA, DIMOO, THE MONSTERS, and Hirono. By launching art toys and derivative products based on these IPs, POP MART continues to lead trends in consumer culture. As of the end of first half of 2025, POP MART operates over 550 physical stores and more than 2,500 Robo Shops across the world. Through multiple cross‑border e‑commerce platforms, the company has reached audiences in over 90 countries and regions, bringing joy to young consumers around the world.

HR & Payroll Specialist (South Europe)
Industry: Designer toys and collectible pieces
Location: Milan, Italy (Cordusio M1)
Job type: Full time - Permanent
Working Hours: 40 hours per week

About POP MART

Founded in 2010, POP MART is a market‑leading entertainment company and a global champion of designer toy culture. Through global artist development, IP operations, and designer toy culture evangelism, we have built an integrated platform covering the entire designer toy value chain. Besides our original and iconic IPs such as Molly, Hirono, Skullpanda, and LABUBU, POP MART collaborates with top‑tier toys and lifestyle brands including Disney, Universal Studios, and Sanrio to create collectible art toys featuring their iconic characters. POP MART has established a strong presence across key European markets, including Italy, UK, France, Spain, Germany and the Netherlands. As part of our strategic growth initiatives, we are focused on expanding our retail network into additional high‑potential markets across Europe, continuing to strengthen our brand's position in the region. For more information, please visit www.popmart.com and our LinkedIn Career page.

What to Expect

POP MART is a boutique‑sized company with a young and multicultural team where you can expect to:

• Gain valuable professional experience covering the entire retail life cycle
• Have the opportunity to work with people from different countries and cultures in a collaborative environment
• Receive structured customer service, retail operations and product training
• Be proactively involved in the company’s growth

Benefits

• Selected POP MART toys as appreciation gifts every month
• A structured bonus/commission scheme in line with the company’s and the individual’s performance
• Comprehensive training and development programs
• Regular team social events
• Employee Assistance Program
• Corporate Benefits

The Role and Candidate

The HR & Payroll Specialist role will support accurate, timely and compliant payroll operations across Italy and Spain. The position focuses on assisting in payroll processes, ensuring data accuracy, and supporting compliance with local labor laws and regulations. Reporting to the HRBP, this role will help coordinate with external payroll providers and tools such as ADP, assist with employee changes (hires, terminations, salary updates, bonuses) and support monthly payroll closures. The HR & Payroll professional will also help with payroll reporting, audits and data reconciliation, contributing to continuous process improvement. The successful candidate will work closely with internal departments and external partners to ensure accurate payroll data, confidentiality and operational efficiency, supporting POP MART’s HR operations across the region.

Responsibilities

• Act as a support point of contact for payroll and benefits matters across South Europe, working closely with local HRBP, HQ payroll teams and external providers.
• Support the HRBP in day‑to‑day HR operations, providing assistance on payroll, benefits and employee queries.
• Support the coordination of payroll activities to ensure accurate, timely and compliant payroll processing.
• Assist HR and payroll teams in managing day‑to‑day payroll questions, employee queries and data checks.
• Help ensure payroll, reward and benefits practices comply with internal guidelines and local regulations, escalating issues when necessary.
• Support group‑wide reward initiatives, benefits administration and annual compensation activities through data collection and documentation.
• Monitor payroll and labor law updates across South European countries and flag relevant changes to the team.
• Support the investigation of payroll discrepancies and contribute to corrective actions.
• Maintain payroll‑related records, reports and documentation accurately and on time.
• Contribute to process improvements by identifying recurring issues and supporting enhancements to payroll systems and HR tools.
• Foster collaboration and knowledge sharing within HR and payroll teams.

Required Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Economics, Accounting, or a related field (interest in HR operations and administrative processes is a plus)
• Minimum 3-5 years of relevant work experience
• Proficiency in MS Office suite (particularly Excel and PowerPoint) and data analysis tools
• Strong sense of responsibility, with good organisational and coordination abilities
• Detail‑oriented, with the ability to quickly solve problems and handle operational emergencies
• Capable of efficiently handling multiple tasks and working effectively in a team environment
• Strong self‑motivation and ability to work independently when required
• Proven experience in payroll operations
• Understanding of European employment legislation and payroll compliance requirements.
• Experience managing third‑party payroll providers (ADP) and internal stakeholder relationships.
• Familiarity with reward frameworks, compensation cycles and benefits administration.
• Strong communication and stakeholder management skills, with the ability to influence and collaborate across departments
• Analytical mindset with attention to detail and a proactive approach to problem‑solving.
• Capable of efficiently handling multiple tasks and working effectively in a team environment
• Strong self‑motivation and ability to work independently when required
• Fluent in English and Italian; additional European languages (Spanish) are an advantage.

Desirable but Not Essential

• Experience in the toy industry or retail sector
• Knowledge of Spanish or any other European language
• Familiarity with Italian/Spanish retail landscape and logistics operations
• Experience with ADP
• Knowledge of Spanish Employment Law

Equal Opportunity

*POP MART is committed to equal pay initiatives and will not ask candidates for their current or past salary.

*As an Equal Opportunity Employer, POP MART does not discriminate against applicants or employees because of race, color, creed, religion, sex, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other status or condition protected by applicable federal, state or local law.

Company Culture

POP MART is a rising global force in pop culture and entertainment. Our purpose is to celebrate daily moments and inspire through designer toys and fun experiences. Our focus is IP incubation & operations, designer toys & retail, theme parks & experiences, also digital entertainment. As of the end of first half of 2025, POP MART operates over 550 physical stores and more than 2,500 Robo Shops across the world. We manage & represent incredible artists from all over the world. Our roster spans dozens of iconic characters, like MOLLY, DIMOO, SKULLPANDA, THE MONSTERS, HIRONO and more. With our IP characters, we create iconic cross‑overs. Our mission is to light up passion & bring joy around the world. POP MART is not just a brand, it's a galaxy of creative possibilities.