HR Employment Administrator - Maternity Cover

RINA Piraeus Team; Genova; Hybrid; EUR 25,000 - 30,000; Full time

Job summary

RINA is seeking an HR Employment Administrator to join the Genoa office in Italy under the Global Human Resources division. The role covers employee lifecycle administration, documentation, and onboarding support for interns and trainees, on a fixed-term basis to cover maternity leave.

Candidates should have a Bachelor’s degree and relevant HR admin experience, be fluent in Italian and English, and proficient in MS Office; knowledge of SAP SuccessFactors is a plus.

Qualifications

• Previous experience in HR administration, personnel administration or office management is advantageous; internships or trainee experience up to 1 year is considered.
• Proficiency in Microsoft Office 365.
• Fluent in written and spoken Italian and English.
• Knowledge of SAP SuccessFactors will be considered.

Responsibilities

• Administrative Employment Process Management: draft and record employment contracts, relocations, and changes; ensure compliance with laws and standards.
• HR Database Management: update and audit HR systems; maintain accurate employment records; assist in database training.
• Intern/Trainee Support: assist in enrolment processes and provide administrative support during placements.

Skills

Attention to detail

Teamwork

Fluent Italian & English

Education

Bachelor’s Degree in Business Administration Finance Management or Law

Tools

Microsoft Office 365

SAP SuccessFactors

Job description

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HR Employment Administrator - Maternity Cover

Posting Date: 29 Sept 2026

City: Genova

Location: Genova, IT, 16128

Contract Type: Fixed-Term

Division: Global Human Resources

Level of experience: Junior

RINA is a global knowledge company where expertise travels across borders, disciplines, and industries. Every day, we collaborate on solving complex challenges that no single field could tackle alone. With a presence in more than 70 countries and 160 years of heritage, we turn individual know-how into collective progress.

We are currently recruiting for a HR Employment Administrator to join our office in Genoa (Italy) within the Global Human Resources Division.

Mission

In this role, you will support the administration of the employee lifecycle for RINA employees based in Italy , ensuring accuracy, compliance and efficiency across employment-related processes. You will manage employment documentation, maintain HR records and databases, and support the onboarding and administration of interns and trainees. Through your attention to detail and collaboration with internal stakeholders, you will contribute to ensuring compliance with labor regulations, company policies and HR administrative standards.

We are offering a fixed-term contract to cover a maternity leave.

Key Accountabilities

• Administrative Employment Process Management:
  • Collect, draft, and record documentation related to employment relationships, including contracts, relocations, and changes in contractual conditions.
  • Ensure all documentation adheres to legal and company standards.
  • Coordinate with relevant departments to facilitate smooth transitions and compliance.
  • Maintain accurate and organized records of employment documentation.
• HR Database Management:
  • Ensure timely and effective updating of HR databases with accurate employment information.
  • Regularly audit database entries for completeness and accuracy.
  • Provide support and training to HR team members on database utilization.
• Intern/Trainee Support:
  • Assist in managing the enrolment process for interns and trainees.
  • Support interns/trainees with administrative needs during their placement.

Education

Bachelor’s Degree in Business Administration Finance Management or Law

Qualifications

• Previous experience in HR administration, personnel administration or office management is considered an advantage; internships, trainee experiences or up to 1 year of experience will be considered.
• Proficiency in Microsoft Office 365.
• Fluent in written and spoken Italian and English.
• Strong attention to detail and ability to work effectively within a team environment.
• Knowledge of SAP SuccessFactors will be considered a plus.
  #LI-AV1
• WORKPLACE DYNAMICS - Resourcefulness in shaping progress and working efficiently.
• PERSONAL EMPOWERMENT - Ownership for life, work and results, striving to grow professionally and personally.
• INTERPERSONAL INFLUENCE - Skills and strategies we use to interact effectively with others.
• DOMAIN & BUSINESS ACUMEN - Applying a scientific approach and critical thinking in operations and solution development within area of expertise.
• FORESIGHT & INSIGHT - Context awareness adopting a systemic perspective and informed decision making.

Compensation Data

The salary range and job grade for this position are defined based on objective, role-related criteria, and responsibilities in accordance with CCNL RINA (CNEL code I480). The gross annual salary range foreseen is between €25,000 and €30,000 and will be finally defined on candidate’s professional experience, qualifications, competencies, and overall alignment with the role. In addition, an annual variable compensation component is provided, based on both Company and individual performance objectives in accordance with the current policies and collective agreements. The overall compensation package is complemented by the Company's welfare.

At RINA, your growth drives our innovation. We bring together engineers, inspectors, digital minds and specialists from more than 100 nationalities, creating an environment where diverse perspectives sharpen how we think, collaborate and deliver.Flexibility and respect drive how we work. We are committed to building a workplace where every person feels valued and empowered to develop their potential. RINAprovidesequal employment opportunities and does not discriminate on any basis. We are compliant with Italian Law n. 68/99.