HR Administration Specialist

The Level Group; Milano; In loco; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

An innovative hospitality group in Milan seeks an HR Administration Specialist to support the HR team in personnel administration. Candidates should have 1-2 years in HR, knowledge of Italian labor law, and be fluent in both Italian and English. This role emphasizes attention to detail, organization, and effective communication. Benefits include monthly lunch tickets, a company laptop, and various local discounts.

Servizi

Monthly lunch tickets

Company laptop

Discounts on owned brands

Local discounts and offers

Competenze

• 1-2 years of experience in HR Administration.
• Strong interest in HR subjects.
• Proficient in managing sensitive data.

Mansioni

• Prepare and manage employee contracts.
• Maintain internal HR databases accurately.
• Input data in HR Software.

Conoscenze

HR Administration experience

Knowledge of Italian labor legislation

Fluency in Italian

Fluency in English

Attention to detail

Proficiency in Microsoft 365

Excellent communication skills

Ability to manage sensitive data

Strumenti

HRIS tools

Microsoft 365 (especially Excel)

Descrizione del lavoro

We are currently seeking a talented professional to join our all-star Admin Team as the new HR Administration Specialist. In this role, you will support the HR Admin team in all activities related to personnel administration, ensuring accuracy, compliance, and a smooth employee experience.

Responsibilities

• Prepare contracts for employees (new hires, terminations, level changes, job role changes, etc.)

• Organize, update, and maintain internal databases with accuracy and confidentiality

• Input and manage data in the HR Software (new hires, resignations, approvers for time off, sick leave, etc.)

• Oversee occupational safety and health activities, liaising with both internal and external stakeholders

• Manage monthly meal ticket allocation, including counting and verifying correct distribution

• Check and validate employee absences and supporting documentation on a monthly basis

• Respond to employees’ HR-related queries with clarity and empathy

• Prepare ad hoc reports and support on specific projects when needed

• Contribute to the development of HR best practices aimed at improving payroll and administrative processes

• Stay updated on labor law and regulatory changes, sharing relevant updates internally

Qualifications

• Previous experience in HR Administration (1–2 years)

• Strong interest in HR Admin topics and sound knowledge of Italian labor legislation

• Fluency in both Italian and English

• Exceptional attention to detail and organizational skills

• Proficiency in Microsoft 365, especially Excel

• Ability to manage sensitive data with discretion and confidentiality

• Excellent communication skills and empathy, with the ability to build and maintain strong relationships both inside and outside the team

• Proactive, open-minded, and eager to work in a multicultural environment

• Knowledge of HRIS tools is a strong plus

What we offer

• Benefits: monthly lunch tickets, company laptop, discounts on our owned brands and brand partners, and additional perks in the form of local discounts and offers

• Learning & Development Programs: continuous learning experiences (TLG University and daily on-the-job learning)

• Be part of the young (31 on avg.) and international (30+ nationalities) #TLGpeople group and work in a dynamic and fast-moving environment