Hospitality Administration Manager

Arsenale Group; Italia; On-site; EUR 55,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Diversity & inclusion culture

Competitive salary

Job summary

Arsenale Group seeks a Hospitality Administration Manager to oversee the administrative and financial operations of the Hospitality division, ensuring governance, performance monitoring, and alignment with the Group’s objectives. You will collaborate with Corporate Administration, Planning & Control, and M&A & Financing teams.

Responsibilities include drafting statutory financial statements for hotels and luxury trains in Italy and abroad, coordinating year-end closings, and reconciling local

Qualifications

• Degree in Economics, Business Administration or related field.
• 5+ years of experience in administrative/accounting roles within multi-entity groups, ideally with exposure to international subsidiaries.
• Experience coordinating or supervising decentralized administrative teams (internal or outsourced).
• Experience with group consolidation processes, intercompany reconciliation and reporting package preparation.
• Solid knowledge of Italian accounting principles (OIC) and IFRS; ability to reconcile local GAAP with group consolidation principles.
• Proficiency with ERP systems (Oracle, Dynamics 365 BC, WK Arca) and strong Excel skills.
• Fluent Italian and English (written and spoken).
• Availability to travel occasionally to visit assets (Italy and abroad).

Responsibilities

• Prepare statutory financial statements for the Group’s hospitality entities (hotels and luxury trains) in Italy and abroad.
• Coordinate year-end closing processes for all entities with hospitality assets.
• Oversee administrative relations with hospitality assets, ensuring proper bookkeeping and tax compliance.
• Coordinate with external consultants for tax, labour, and audit matters across countries.
• Reconcile local trial balances with Group consolidation accounting principles (OIC/IFRS).
• Prepare and review quarterly intercompany reporting packages for consolidation.
• Deliver reviewed reporting package to the holding company’s consolidation team.
• Support month/quarter/year-end close activities across assets; record relevant entries.
• Contribute to standardisation and improvement of administrative processes across hospitality.

Skills

Excel

Stakeholder management

Autonomy

Attention to detail

Fluent Italian

Fluent English

Multi-entity consolidation

Education

Economics / Business Administration degree

Tools

Oracle

Dynamics 365 Business Central

WK Arca

Job description

Arsenale is a multi-brand Group capable of providing a comprehensive service to the largest and most renowned luxury global market operators who wish to expand in Italy. Founded

and supported by internationally renowned entrepreneurs and investors, Arsenale aims at creating the leading luxury hospitality group in Italy. To pursue that ambition, the Group launched an impressive investments plan to boost tourism and made-in-Italy through the acquisition, re-development and enhancement of iconic hotels and hospitality solutions in the most beautiful locations of the country.

Among its strategic partnerships, Arsenale collaborates with Orient Express in the development and management of exceptional hospitality experiences, combining timeless heritage, refined service, and contemporary luxury standards. Through this collaboration, the Group contributes to the revival and expansion of the iconic Orient Express brand within Italy’s luxury hospitality landscape.

What We Are Looking For:

Reporting to the CEO Hospitality, the Hospitality Administration Manager oversees the administrative and financial operations of the Hospitality division, ensuring effective governance, performance monitoring, and alignment with the Group’s strategic objectives, while collaborating closely with Corporate Administration, Planning & Control, and M&A & Financing teams.

Key Activities:

• Prepare the statutory financial statements of the Group’s hospitality entities (hotels and luxury trains, in Italy and abroad), personally drafting them for the Italian entities;
• Coordinate the year-end closing process for all companies with active hospitality assets, acting as the main point of reference for each asset’s local administrative team (operating autonomously or supported by external consultants);
• Oversee administrative relations with the hospitality assets, ensuring proper bookkeeping and compliance with the accounting and tax regulations applicable in each country;
• Ensure administrative oversight of foreign entities in coordination with the external consultants engaged (tax, labour, auditors), acting as the main point of contact for these parties;
• Ensure correct reconciliation between local trial balances (local GAAP) and Group consolidation accounting principles (IV Direttiva/OIC, IFRS where applicable), performing or supervising the accounting reconciliation, particularly for foreign entities;
• Prepare and review the quarterly reporting package for consolidation purposes, including detailed intercompany balances (P&L and balance sheet) reconciled across all Group entities, coordinating with the Corporate Administration team for intercompany relationships outside the hospitality perimeter;
• Deliver the reviewed reporting package to the holding company’s team responsible for the Group consolidated financial statements;
• Support the local administrative teams of each asset during month-end, quarter-end and year-end closing activities, ensuring all relevant accounting entries are properly recorded (e.g. non-core-business entries, derivatives, financing, tax provisions, etc.);
• Contribute to the standardisation and continuous improvement of administrative processes and procedures across the hospitality segment.

Qualifications:

• Degree in Economics, Business Administration or related field;
• 5+ years of experience in administrative/accounting roles within multi-entity groups, ideally with exposure to international subsidiaries; experience in the hospitality sector (hotels, real estate, luxury travel) is a plus;
• Prior experience in coordinating or supervising decentralized administrative teams (either internal teams at subsidiary level or outsourced/external consultants) is highly valued;
• Experience with group consolidation processes, including intercompany reconciliation and reporting package preparation;
• Solid knowledge of Italian accounting principles (OIC) and IFRS;
• Understanding of the accounting and reporting differences between local GAAP and Group consolidation principles, and ability to perform or supervise the related reconciliation;
• Familiarity with tax compliance frameworks in a multi-jurisdictional context (not expected to be an expert in every country’s regulation, but able to interface competently with local consultants and teams);
• Practical experience with ERP systems such as Oracle, Microsoft Dynamics 365 Business Central, WK Arca, or similar experience with more than one is preferred given the multi-entity/multi-system environment;
• Strong proficiency in Excel;
• Strong coordination and stakeholder management skills – ability to work effectively with multiple internal teams (subsidiary-level administration, holding company’s administration/consolidation team) and external parties (tax consultants, labour consultants, auditors);
• Ability to work autonomously, prioritizing across multiple entities and deadlines (monthly/quarterly/annual closing cycles);
• Process-oriented mindset, with a proven ability to standardize and improve procedures across diverse organizational units;
• Attention to detail combined with a “big picture” understanding of group consolidation needs;
• Fluent Italian and English required (written and spoken);
• Availability to travel occasionally to visit the Group’s hospitality assets (Italy and abroad).

What We Offer:

• Annual gross salary ranging from €55.000 to €65.000;
• Supplementary health insurance;
• A culture that values diversity, equity, and inclusion.

Our company is committed to diversity and inclusion. We encourage applications from all qualified individuals, regardless of gender, age, nationality, or background. By applying, you consent to the processing of your personal data in accordance with GDPR (EU Regulation 2016/679) and applicable national laws