Grants Expense Coordinator

Psicro; Lombardia; On-site; EUR 28,000 - 38,000; Full time

Job summary

Psicro is expanding its Grants Expense Management division and seeks a Coordinator to ensure on-time, accurate payments for physicians and hospitals in global clinical research programs. The role covers budgeting, cost estimation, and final reconciliation, with the chance to influence payment strategies and deliver top-notch client service across international teams.

Requirements include an economics-related degree or higher, experience with large finance datasets, and fluent English

Qualifications

• University degree required; economics background a plus.
• Experience handling large finance datasets in a regulated environment.
• Grant management experience in clinical research preferred.
• International work experience highly valuable.
• English, spoken and written at least upper-intermediate.

Responsibilities

• Plan budgets and distribute grants across countries and beneficiaries.
• Coordinate and process payment calculations within clinical research projects.
• Act as main contact for Accounting, Legal and Operations teams to ensure proper payment flow.
• Set up payment databases to calculate hospital reimbursements.
• Write business and functional specifications for payment databases.
• Compile grant expense forecasts and monitor spend.
• Ensure transparent payment processes and report status to internal teams and clients.

Skills

Analytical thinking

Detail-oriented

Team oriented

Customer service

Interpersonal skills

Problem-solving abilities

English (Upper-Intermediate)

Education

University degree

Economics background

Tools

MS Office

Job description

We are now expanding Operations and looking for a dynamic and knowledgeable Coordinator to join PSI Grants Expense Management division.

In this role, your goal will be to ensure that physicians and hospitals receive on time and accurate payments for their participation in the global clinical research programs. You will contribute to everything from budgets development/estimation of costs till final reconciliation of the studies.

You will perform various calculations, work with payment databases and be the focal point for PSI global teams of experts and hospitals worldwide regarding payments coordination. If you don't believe in one-size-fits-all solutions and have a passion for working with numbers and analyzing data sets - you may be just the person, we are looking for! And it is not only about the numbers, but there is also a space for creativity: development and enhancement of payment strategies that make a difference, delivering best in class service to clients, making people happy and satisfied by meeting their needs and exceeding their expectations.

Responsibilities

• Planning the budget, distributing the grants between the countries and beneficiaries
• Coordination and processing of payment calculations within clinical research projects
• Communication point for Accounting, Legal and Operations teams to ensure proper payment flow within clinical research projects
• Setting up payment databases to calculate financial reimbursement to hospitals
• Writing business and functional specifications to payment databases
• Compiling of grant expenses forecasts
• Making the calculation and payment process transparent and reporting the payment status to internal parties and clients

• University Degree. Economic background is a plus
• Experience of working with big amounts of finance data
• Work experience in grant management in clinical research
• Work experience in an international setting
• At least Upper-Intermediate English, spoken and written
• Proficient user of standard MS Office applications (Word, Excel, and PowerPoint)
• Critical and analytical thinking skills
• Detail-oriented, able to multi-task and work effectively in a fast-paced environment
• Good problem-solving abilities, flexibility in responding to business needs
• Team oriented with excellent customer service and interpersonal skills, including a positive attitude to tasks and projects

Base salary range: €28,000 - €38,000 gross annual salary.

Actual compensation: The salary offered within the stated range will depend on objective, job-related criteria, including demonstrated competencies, qualifications, and skills relevant to the position.

Additional compensation: bonus, incentive plans, and other benefits may apply.