Facilities and H&S Coordinator (Fragile Workers 68/99)

CAE Inc; Milano; On-site; EUR 45,000 - 60,000; Full time

Job summary

CAE Inc is seeking a Facilities & Health & Safety professional in Milano, Italy, to oversee daily building operations and support ongoing projects. The role acts as the primary point of contact for facility issues and coordinates with contractors, vendors, and internal teams to ensure safe, efficient operations.

You will assist in implementing CAE’s global HSE strategies, monitor risk prevention requirements, and ensure compliance across site activities while maintaining thorough documentation.

Responsibilities

• Act as the main point of contact for all facility-related issues & requests.
• Coordinate and monitor maintenance, repairs, and facility operations to ensure smooth daily functioning.
• Liaise with external contractors, vendors & internal teams for cleaning & technical maintenance.
• Coordinate with landlord to monitor contract requirements.
• Support facility projects such as renovations, space planning, and office moves.
• Maintain records, reports, and documentation related to maintenance, compliance, and operations.
• Promote a safe, efficient, and comfortable working environment for employees and visitors.
• Coordinate with regulatory authorities, insurance and safety departments as required.
• Identify, report, and follow up on facility issues, incidents or emergencies; coordinate timely resolutions.
• Periodically review all facility-related activities with the Facilities Coordinator for alignment and continuous improvement.
• Under EHS supervision assist in implementing CAE’s global HSE strategies and programs.

Job description

“In compliance with Law 68/99, priority will be given to applications from individuals belonging to the Protected Categories.”

Responsibilities

• Facilities Under the supervision of the Facilities coordinator: Act as the main point of contact for all facility-related issues & requests.
• Coordinate and monitor maintenance, repairs, & facility operations to ensure smooth daily functioning of the building, being HVAC system the main focus.
• Liaise with external contractors, vendors & internal teams to manage services such as cleaning & technical maintenance according to the agreement and Scope of Work.
• Liaise with landlord to monitor all the requirements as per contract.
• Support facility projects such as renovations, space planning, and office moves.
• Maintain accurate records, reports, and documentation related to maintenance, compliance, and operations.
• Promote a safe, efficient, and comfortable working environment for employees and visitors.
• Act as a liaison with regulatory authorities, insurance and safety departments when required.
• Identify, report, and follow up on facility issues, incidents, or emergencies, coordinating timely resolutions.
• Perform periodically review all facility-related activities, performance, and issues with the Facilities Coordinator to ensure alignment and continuous improvement.

Health & Safety

• Under the supervision of the Environment, Health & safety coordinator: General supervision, responsible for assisting with the implementation of CAE’s global HSE strategies, programs, policies, procedures, and processes.
• Liaise with the delegated RSPP to monitor all the Occupational risk prevention requirements as per contract.
• Provides recommendations to EHS coordinator to facilitate continuous EH&S performance improvement.
• Assisting specific site/operations safe working programs and practices intended to improve the knowledge, skill and responsibilities that will have a direct effect on reducing accidents or incidents.
• Assisting actively in the implementation of such programs/procedures following H&S coordinator guidance.
• Assisting EHS coordinator and the site/operations manager in accident reporting & investigations.
• Assisting actively in the monitoring of contractors/sub-contractors on site/operations and the control of the high-risk activities to prevent severe injury and damage to site/operations or equipment.
• Ensuring that all contractors/sub-contractors are approved and meet the necessary EH&S legal requirements.
• Assisting on the set up and track Safety & Environmental training requirements that are specifically related to H&S training programs as per legal expectations and CAE H&S standards.
• Prepares all necessary documentation to complete work activities Oracle Entry; I-Proc: Ordering department specific supplies.
• Special Project Support.

The core working hours 8am-5pm, Mon-Fri with 1 hour lunch time.

About CAE

At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we’ve driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.

Position Type Regular

Equal Opportunity & Accommodations CAE is committed to providing equal opportunities to all applicants, regardless of race, nationality, color, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity, veteran status, age, or other characteristics protected by law. We encourage applicants who may not meet every qualification to apply.

Welcome to CAE! As a global leader in Civil Aviation and Defense & Security across 40 countries, we advance together as One CAE, fueled by thousands of passionate individuals operating in a culture where everyone can thrive. We hold ourselves accountable for building an inclusive community at every level, and our comprehensive benefits support you professionally and personally. Together, we are All For shaping a future where safety, sustainability, and inclusivity lead the way. Join us and be part of something bigger—where your impact reaches beyond CAE and helps shape the world of tomorrow.