Executive & Office Assistant to Country Manager – Hybrid

MioDottore; Roma; Hybrid; EUR 25,000 - 35,000; Full time

Benefits offered by this job

Smart Working 50%

Ticket restaurant 10 Euro/Day

Welfare up to € 1,200 for you and your

family

Health insurance

Self-care platform: IFeel

Job summary

MioDottore is hiring an Office & Executive Assistant to support the Country Manager and ensure smooth day-to-day operations in a hybrid work setup in Italy. You will handle calendars, travel, expense reports, and contribute to data collection for the sales team.

The role requires at least 3 years of Office Manager or similar experience, strong Excel/Google Workspace skills, and excellent organizational abilities. Italian and English proficiency is expected.

Qualifications

• Minimum 3 years of experience as Office Manager or similar role.
• Proficient in Excel and Google Workspace, including pivot tables and complex formulas.
• Able to work with Italian and English language documents and meetings.
• Strong organizational and communication skills; high discretion.
• Experience coordinating travel and expenses.

Responsibilities

• Administrative Support: act as a key point of contact between executives, employees, clients, and external partners; prepare internal/external communications and reports; manage CEO calendar and optimize schedules.
• Sales Department Support: gather daily forecasts, review sales data, ensure accuracy of reports, coordinate with finance on monthly commissions, handle ad-hoc projects.
• Office management: oversee inventory, supplies, and travel logistics; support the Office Manager with vendor management.
• Travel Coordination: arrange travel and accommodations, track invoices/receipts, manage travel itineraries across time zones.

Skills

Stakeholder management

Time management

Discretion/confidentiality

Italian & English

Tools

Excel

Google Workspace

Pivot tables

Job description

MioDottore is hiring an Office & Executive Assistant to support the Country Manager and ensure smooth day-to-day operations in a hybrid work setup in Italy. You will handle calendars, travel, expense reports, and contribute to data collection for the sales team.

The role requires at least 3 years of Office Manager or similar experience, strong Excel/Google Workspace skills, and excellent organizational abilities. Italian and English proficiency is expected.